Administrative Assistant

This position supports the organization's staff, board, and youth programs by managing daily administrative tasks, maintaining organized systems, and providing exceptional communication, bookkeeping, and logistical support.

Founded with a commitment to nurturing the potential within each young individual, You Matter 2 is a youth development organization serving the South Suburban region. We aim to empower 6th-12th grade students to reach their full potential and grow into leaders who can make a significant impact on their communities. We pride ourselves on the diverse range of programs and initiatives we offer, each designed with the goal of exposing our youth to new experiences, forging strong connections, and promoting active community service. From leadership development in the "Discover U" program, exploration of interests in the "Study Break on Us" initiative, to academic support through "I.G.N.I.T.E.", we provide holistic development opportunities that go beyond conventional education. Our commitment also extends to our community engagement initiatives, which are aimed at creating positive change in our neighborhoods while celebrating our cultural heritage. Events like the MLK Day of Service, the Homewood-Flossmoor Juneteenth Festival, and Adopt-A-Family, not only bring our communities closer together but also foster a strong sense of social responsibility and cultural pride among our youth. At You Matter 2, we are more than an organization - we are a community of passionate individuals dedicated to making a difference in the lives of our youth and in the world around us. We believe in the power of unity, the importance of cultural heritage, and the immense potential that resides in every young mind.

The Administrative Assistant plays a key role in ensuring the smooth and efficient operation of You Matter 2's office and programs. This position supports the organization's staff, board, and youth programs by managing daily administrative tasks, maintaining organized systems, and providing exceptional communication, bookkeeping, and logistical support. The ideal candidate will be detail-oriented, highly organized, and able to balance multiple priorities in a fast-paced environment.

This position is made possible through You Matter 2's partnership with Metropolitan Family Services' Illinois Youth Investment Program (IYIP).

Applicants must meet the following criteria:

• Be 18–24 years old.
• Reside in the South Suburbs of Chicago.
• Commit to completing the full employment program.
• Employment is capped at 180 hours (approximately 12 weeks).
• Must not have completed any other Illinois Work Net or IYIP site.
• Potential of continued employment with You Matter 2 after the program (not guaranteed).

• Reserve space and coordinate meals for staff, board, and youth program events.
• Assist in event preparation and follow-up to ensure seamless execution.

• Manage incoming phone calls, emails, and mail correspondence in a timely and professional manner.
• Prepare, process, deliver, and pick up mail as needed.

• Oversee volunteer registration, scheduling, and onboarding/training processes.
• Maintain volunteer contact information and availability records.

• Oversee program supply requests, ensuring timely fulfillment.
• Order and maintain inventory of office supplies, ensuring proper organization and storage.
• Maintain the cleanliness, organization, and functionality of the physical office space.

• Update contact information, program attendance, and other records in the database.
• Conduct periodic audits to ensure database accuracy.
• Take the lead on program