General Admin Support

TTM Technologies, Inc. – Publicly Traded US Company, NASDAQ (TTMI) – Top-5 Global Printed Circuit Board Manufacturer

TTM Technologies, Inc. is a leading global manufacturer of technology products, including mission systems, radio frequency ("RF") components, RF microwave/microelectronic assemblies, and technologically advanced printed circuit boards ("PCB"s). TTM stands for time-to-market, representing how TTM's time-critical, one-stop design, engineering and manufacturing services enable customers to reduce the time required to develop new products and bring them to market.

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The Admin is responsible for performing various front office duties.  This position requires a professional appearance and excellent phone skills. Will manage the company's lobby area. Greets and directs all visitors, including vendors, clients, job candidates and customers. Ensures completion of paperwork, sign-in and security procedures. Responsible for providing day to day administrative support to the General Manager & other depts. 

Duties and Responsibilities:

• Maintain daily visitor schedule

• Ensure that guests have proper ITAR paperwork on file for visit

• Review checklist for contractors prior to entry (ensure they are on list, paperwork is up-to-date, and EHS training has been previously completed)

• Administer daily contractor questionnaire and contractor assessment form

• Supply daily PPE and materials to contractors (i.e. safety glasses, masks, proximity scanners, etc.)

• Administer daily questionnaire to employees upon entry and in compliance with current company guidelines

• Assist visitor sign-in at the computer kiosk

• Facilitate process of daily temperature checks of all people entering facility

• Follow security protocol for other visitors (non-contractors, non-vendors), escalate to supervision as needed

• Occasional audits of off-shift questionnaires and assessment forms

• Quality control documentation as needed

• Assist quality department with administration of paperwork

Essential Knowledge and Skills:

• Project independence, motivation and a success driven approach to complete responsibilities and meet goals

• Excellent and articulate speaker in a variety of settings

• Ability to coordinate and work effectively with many different departments, companies and personalities

• Ability to read, write and communicate in English to the degree necessary to perform the job

• Ability to multitask

Education and Experience:

• Previous experience in an Admin or security role preferred

• High school diploma or equivalent

• Must have an excellent background in Microsoft Office- (Word, Excel, PowerPoint)

• Must be able to multi-task and handle a heavy workload while meeting critical deadlines.

• Must be able to adapt and be comfortable with continuous process improvements and a change culture.

• Due to ITAR requirements, applicants must be a U.S. Citizen 

• Regular attendance is an essential job function of this position.

• Sensitivity to confidential information is required

Note: This job description does not state or imply that these are the only duties/responsibilities to be performed by this Associate. The Associate may be required to perform additional duties within the capability of their skill level.

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TTM offers a variety of health and well-being benefit programs. Benefit options include medical, dental, vision, 401K, Flexible Spending