Executive Assistant

Then Just Eat might be the place for you. We're a leading global online food delivery platform, and our vision is to empower everyday convenience. 

Whether it's a Friday-night feast, a post-gym poke bowl, or grabbing some groceries, our tech platform connects tens of millions of customers with hundreds of thousands of restaurant, grocery and convenience partners across the globe.

About this role 

Within our Tech Organisation we live by the credo: Food is our Passion, Tech is our Power If that resonates with you, then you fit right into the team.

We are seeking an Executive Assistant who is a proactive and independent thinker. As an EA at Just Eat Takeaway, you'll support  our Chief Technology Officer and their management team. You'll be at the forefront of planning, organising, and streamlining their daily activities, ensuring everything operates seamlessly. In this role, you'll be managing schedules, forward planning workloads, organising events, and handling travel arrangements. 

We're looking for someone who thrives on staying organised, has an analytical mindset and enjoys being at the heart of a busy, fast-paced team. Beyond daily tasks, this is a role where your initiative will be highly valued, and your responsibilities will evolve with your contributions. This position offers significant autonomy, we're looking for someone who can not only anticipate needs but also proactively identify opportunities for improvement and take initiative.This role provides a platform for you to explore new skills, learn emerging technologies, and advance your development. 

You'll have the freedom to manage your responsibilities independently, making key decisions and streamlining processes while staying aligned with the CTO and other stakeholders. 

Location: Hybrid- 3 days a week from our Amsterdam office & 2 days working from home. Reporting to: Chief Technology Officer

• Calendar Management: ability to manage complex calendars, including scheduling internal and external meetings, appointments, and travel itineraries, often across multiple time zones. Proactive in anticipating scheduling conflicts and finding solutions.
• In this global Business, calendars have to be strategically managed to align with initiatives, long term goals but also ad hoc high priority meetings.
• Travel Management: coordinate and book travel for the CTO and leadership team, using our internal booking platform. This includes arranging detailed domestic and international travel logistics, including flights, accommodations, ground transportation, and visa requirements. Following up on possible changes, cancellations and refunds. Also booking group travel for larger Off- and Onsites.
• Communications: Ability to draft professional and succinct emails, memos, and reports with clarity. Experience in preparing presentations and other executive-level documents.
• Finance: Working closely with our Procurement team when it comes to arranging meetings / communications with important Partners and Contacts. Raise Purchase Orders and Supplier Requests, manage workflows of legal documents if needed. Accurate and timely submission of expense reports, ensuring compliance with company policies.
• Meeting Preparation & Follow-up: Ability to prepare agendas, gather necessary materials, take accurate meeting minutes, and initiative tracking and noting action points and following them up. Anticipate needs of CTO & their team, and proactively engage the right people and resources to support them.
• Events: Take full ownership of organising international team events and offsites, managing everything from venue selection to event execution. Research and onboarding of external speakers and Workshop providers. Be the key point of contact onsite, during such events and offsites - handling any sort of hiccups or ad hoc changes.
• Working closely with the Internal Communications team to plan and execute internal Live-Stream Events, including venue and agenda preparation, help align on content with Leadership team. Also help organize and facilitate larger Project based events and Onsites.
• Collaboration with other Executive Assistants: build and maintain strong working relationships with the EA team to ensure seamless execution of company events and meetings. Also providing local support - all major office locations have a team of EAs that provide support if needed. 

• Experience in a Personal Assistant, Executive Assistant, or similar support coordination role, with a strong understanding of the responsibilities involved.
• Strong written and verbal communication skills in English (any additional language welcome)
• Proven interpersonal skills paired with a high level of integrity and discretion in handling confidential information and capable of building rapport with diverse individuals at all levels.
• Experience in coordination of cross-functional matters and supporting stakeholders across multiple time zones
• Time Management & Prioritisation: Excellent ability to manage multiple tasks, deadlines, and competing priorities effectively.
• Problem-Solving & Resourcefulness: Aptitude for identifying issues and finding creative, efficient solutions independently.
• Initiative & Self-Starter: Doesn't wait to be told what to do; takes ownership and moves forward with tasks.
• Proficiency in: Google Workspace - staying up to date with Gemini integrations
• Basic knowledge welcome in: Slack, Jira, Workday and Ironclad

Our teams forge connections internally and work with some of the best-known brands on the planet, giving us truly international impact in a dynamic environment. 

Fun, fast-paced and supportive, the JET culture is about movement, growth and about celebrating every aspect of our JETers. Thanks to them we stay one step ahead of the competition.

Inclusion, Diversity & Belonging

No matter who you are, what you look like, who you love, or where you are from, you can find your place at Just Eat We're committed to creating an inclusive culture, encouraging diversity of people and thinking, in which all employees feel they truly belong and can bring their most colourful selves to work every day. 

Want to know more about our JETers, culture or company? Have a look at our career site where you can find people's stories, blogs, podcasts and more JET morsels.