Administrative Assistant

We are a family owned and operated business since 1959. We are looking for a compassionate, detail-oriented individual to join our team and grow in their knowledge The Administrative Assistant will perform administrative tasks and services to support the office teams.

Duties/Responsibilities:

• Proofreads documents for accuracy including customer invoices, job sheets, company bills, and estimates
• Provides clerical support including making phone calls and emails, filing and printing documents, entering data, creating documents, generating reports, and more
• Maintains accurate files, records, and documentation
• Performs data entry including resolving processing errors, and making inquiries to verify information
• Acts as a liaison to relay information between the office staff and field operations, vendors, and clients
• Coordinate meetings, appointments, and calendars
• Performs other duties as assigned

Required Skills/Abilities:

• Excellent English verbal and written communication skills.
• Excellent interpersonal skills with the ability to protect client confidentiality in all situations
• Excellent organizational skills and attention to detail, ability to perform routine tasks with minimal supervision
• Proficient with Microsoft Office Suite, including Microsoft Excel (ability to filter, sort, clean, and interpret data as well as utilize basic functions like sums and averages)
• Proficient with or the ability to quickly learn Quickbooks, NetSuite, or equivilent

Education and Experience:

• Associates degree or higher in related field preferred
• Prior related office experience required

Physical Requirements:

• Prolonged periods of working on a computer and operating a phone
• Must be able to lift up to 15 pounds at times

Benefits:

• 401(k) match
• Vacation & Holiday Pay
• Health, Life, Dental and Vision Insurance
• Drug Free Workplace
• Family friendly

Jenkins Landscape Company is an Equal Opportunity Employer. We do not discriminate on the basis of race, gender, religion, national origin, sexual orientation, age, marital status, veteran status, or disability status.

• Associate's degree or higher (optional)
• Experience with Quickbooks Enterprise or NetSuite (optional)
• Microsoft Office Suite including Excel
• Previous experience in an office role (accounting, operations, receptionist, records clerk, etc)
• Valid Florida driver's license and clean driving record