administrative assistant 5

Salary

$3, $6,136.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

STO CSN

Department

STO-State Treasurer

Opening Date

12/01/2025

Closing Date

12/8/ :59 PM Central

Louisiana State Treasurer's Office
Baton Rouge, Louisiana

The Louisiana Department of Treasury has one vacancy in the State Bond Commission Division. This position serves as the assistant to the Assistant Director of the State Bond Commission and provides key administrative support to the division by managing correspondence, organizing documents, assisting with meetings, and helping process financial and legal records. The role works closely with staff, attorneys, and public officials to keep Commission operations running smoothly and accurately.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Managing Projects: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.

Four years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Provide administrative support to the Director and Assistant Director.
• Review, route, and respond to incoming correspondence.
• Prepare reports, letters, applications, and invoices.
• Scan, index, and maintain electronic records and documents.
• Coordinate with attorneys, officials, and the public to share or gather information.
• Assist with preparing materials and records for State Bond Commission meetings.
• Handle and track public records requests.
• Perform data entry and update tracking spreadsheets and state systems.
• Serve as backup support for the Administrative Assistant 6 when needed.
• Maintain organized records, files, and reference materials.
• Assist with walk-in, phone, and email inquiries.
• Support safety and compliance documentation for the Commission.

Position-Specific Details:

Appointment Type: This vacancy may be filled as either a Probational or a Job Appointment (open to all qualified applicants); a Promotion (open to all statewide classified and Agency-wide permanent status employees); or by Detail to Special Duty or Classified Temporary Appointment. If filled as a probational appointment, this position requires the selected applicant to serve a minimum probationary period of twelve (12) months. Current permanent status classified employees may be required to accept a probational appointment in lieu of promotion if selected. If filled as a Job Appointment, there is a possibility that this position may be converted to a probational appointment should funding become available.Additional Vacancies may be filled from this announcement within 90 days of the closing date.

Location: This position is domiciled in East Baton Rouge Parish. Applicants must select this parish on their application to indicate that they are available to work in the parish of this vacancy.

The Louisiana Department of Treasury is a Substance Abuse and Drug-Free workplace. As an Equal Opportunity Employer, the State Treasurer's Office is committed to a diverse and inclusive workplace prohibiting discrimination on the basis of any non-merit factor.

The Louisiana Department of Treasury is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resources Guide at .

All prospective new hires will be subject to employment eligibility verification via the Federal Government's E-verify system.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The selected candidate will be required to submit original documentation upon hire.
There is no guarantee that everyone who applies to this posting will be interviewed. Specific information about this job will be provided to you in the interview process, should you be selected.

For further information about this vacancy contact:
Cody Newgaard

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at

Parental Leave – Up to six weeks paid parental leave
More information can be found at

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement– State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System ). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana ),
• Louisiana School Employees Retirement System ), among others