Executive Assistant

This is a remote position.

Overview

We are seeking a highly organized, proactive, and resourceful
Executive Assistant
to provide direct support to senior leadership. This role is ideal for someone who thrives in fast-paced environments, anticipates needs before they arise, and enjoys enabling executives to operate at their highest effectiveness.

Key Responsibilities

Executive Support

• Manage complex calendars, scheduling, and meeting coordination
• Handle email management, prioritization, and drafting responses
• Prepare documents, presentations, reports, and meeting materials
• Support decision-making through timely follow-up and task tracking

Communication & Coordination

• Serve as a primary point of contact for internal and external stakeholders
• Coordinate cross-functional communication on behalf of leadership
• Draft professional correspondence, memos, and summaries
• Maintain discretion, confidentiality, and excellent judgment

Operational Support

• Organize travel arrangements, itineraries, and logistics
• Process expenses, reimbursements, and vendor invoices
• Maintain databases, files, records, and documentation systems
• Support onboarding of new team members or contractors as needed

Project & Task Management

• Assist with small project coordination and tracking deadlines
• Conduct basic research and prepare briefing notes
• Help oversee recurring processes, events, and leadership routines
• Identify opportunities to improve workflows and executive efficiency

Qualifications

Education & Experience

• Diploma or bachelor's degree in Business Administration, Communications, Management, or related field
• 1–3 years of experience in administrative support, office coordination, or executive assistance

Skills

• Strong written and verbal communication
• Excellent organization, time management, and attention to detail
• Proficiency in Google Workspace/MS Office (Calendar, Docs, Sheets, Slides)
• Ability to multitask, prioritize, and manage shifting schedules
• Strong professional judgment and ability to handle confidential information