Executive Assistant

Position Overview

The Executive Assistant (EA) provides high-level executive support, drives alignment across the organization, and ensures flawless coordination of priorities. The EA also supports the executive leadership team and plays a critical role in improving organizational communication and cadence.

This position is ideal for someone who anticipates needs, sets structure, and thrives in a fast-paced, global environment.

Key Responsibilities

Executive Support to the CEO

• Provides proactive calendar and time management for the CEO, including:
• Daily scheduling
• Forward-looking calendar planning
• Sequencing priorities based on strategic objectives
• Ensuring the CEO is always prepared for upcoming commitments
• Establish and maintain operating cadences for the CEO and executive team, such as:
• Regular briefings
• Monthly and quarterly reviews
• Board-preparation milestones (e.g., CEO pre-review 4 days prior, final deck 2 days prior)
• Annual planning cycles
• Coordinate all domestic and international travel, ensuring itineraries are seamless and documentation (passports, visas, renewals) is current and accurate.
• Prepare agendas, background materials, executive summaries, talking points, and follow-up trackers.
• Screen, prioritize, and draft responses to communications on behalf of the CEO.
• Manage highly confidential information with discretion and professionalism.
• Support board-related preparation, including assembling materials, managing deadlines, and coordinating logistics.

Customer & External Engagement

• Plan, coordinate, and execute high-profile customer meetings, onsite visits, facility tours, and senior-level engagements.
• Act as a professional point of contact for customers, partners, and external stakeholders.
• Ensure follow-ups are captured, communicated, and completed.

Executive Team & Organizational Coordination

• Provide administrative support to the executive leadership team as needed.
• Prepare organizational communications and facilitate timely delivery (CEO messages, all-employee meetings, leadership updates).
• Coordinate and support internal events, town halls, and enterprise-wide meetings.

Operational Support & Analysis

• Support strategic projects and cross-functional initiatives at the CEO's direction.
• Conduct analysis, synthesize findings, and prepare recommendations or insights on select topics.
• Maintain systems for tracking priorities, commitments, action items, and organizational initiatives.
• Identify opportunities to improve processes and enhance executive efficiency.

Qualifications

• 5+ years supporting a C-suite executive, preferably a CEO.
• Experience with complex, international calendar, and travel coordination.
• Strong analytical and problem-solving abilities.
• Exceptional communication skills and executive presence.
• Highly organized, proactive, and adept at managing competing priorities.
• Advanced skills in Microsoft Office Suite and collaboration tools.
• Ability to manage sensitive information with absolute discretion.
• Strong relationship-building skills at all levels of the organization.

Work Environment

• Role is based on-site in Farmington Hills, with occasional travel as needed.
• Fast-paced environment that demands agility, discretion, and proactive thinking.

ATC Drivetrain provides equal employment opportunities (EEO)