Administrative Assistant/Personal Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant/Personal Assistant to join our team. This vital role offers the opportunity to support executive leadership and streamline daily operations through exceptional administrative and personal support. The ideal candidate will thrive in a fast-paced environment, demonstrating proactive problem-solving, excellent communication skills, and a passion for maintaining efficient office workflows. Your energetic approach will help foster a productive and positive work atmosphere while managing diverse responsibilities with precision and professionalism.

Duties

• Provide comprehensive executive administrative support, including managing calendars, scheduling meetings, and coordinating appointments using tools like Microsoft Outlook Calendar and Google Workspace.
• Assist with event planning, including organizing logistics, preparing materials, and coordinating vendors to ensure successful company events.
• Handle phone etiquette professionally across multi-line phone systems, screening calls, taking messages, and directing inquiries appropriately.
• Perform data entry, bookkeeping, and basic QuickBooks tasks to maintain accurate financial records and assist with invoicing or expense tracking.
• Manage office operations by overseeing filing systems, maintaining office supplies, and ensuring the front desk runs smoothly.
• Support project coordination efforts by tracking deadlines, preparing reports, proofreading documents, and assisting with transcription tasks.
• Facilitate communication with clients and team members through excellent customer service skills while maintaining confidentiality and professionalism at all times.

Qualifications

• Proven experience as an administrative assistant or personal assistant with strong office management skills.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with Microsoft Outlook Calendar.
• Experience with bookkeeping software such as QuickBooks and familiarity with basic bookkeeping practices.
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.
• Strong typing skills along with attention to detail for proofreading and transcription duties.
• Exceptional phone etiquette skills across multi-line systems coupled with outstanding customer service abilities.
• Ability to handle confidential information discreetly while maintaining professionalism at all times.
• Previous experience supporting executives or high-level professionals is preferred but not required; office experience or clerical background is essential. Join us to be part of a vibrant team where your organizational talents will make a meaningful impact This paid position offers an engaging work environment that values initiative, precision, and positive energy—helping us achieve excellence every day

Job Type: Full-time

Pay: $35, $45,000.00 per year

Work Location: In person