Receptionist/Administrative Assistant

Job Overview
We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be proactive, organized, and possess excellent communication skills to manage a busy office environment effectively. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a welcoming and efficient workplace.

Responsibilities

• Greet visitors and clients warmly, providing a professional and friendly first impression.
• Manage multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette.
• Handle incoming correspondence, emails, and inquiries promptly, ensuring timely responses.
• Maintain organized filing systems, both physical and digital, including data entry and document proofreading.
• Schedule appointments, manage calendars, and coordinate meetings using tools like Google Workspace and Microsoft Office.
• Support office management tasks such as supply ordering, inventory tracking, and basic bookkeeping with QuickBooks or similar software.
• Assist with clerical duties including copying, scanning, faxing, and preparing reports or presentations as needed.
• Provide customer support by addressing inquiries professionally and efficiently while maintaining a positive attitude.
• Perform general administrative tasks such as typing correspondence, managing office records, and supporting personal assistant functions when required.

Skills

• Proven experience in office administration or clerical roles with strong organizational skills.
• Excellent computer literacy across Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Familiarity with multi-line phone systems and phone etiquette to handle high call volumes confidently.
• Bilingual abilities are highly valued for effective communication with diverse clients and team members.
• Experience with QuickBooks for bookkeeping or basic financial recordkeeping is preferred.
• Strong attention to detail for proofreading documents and managing data entry accurately.
• Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment.
• Knowledge of office management procedures including filing systems, calendar management, and document organization.
• Previous experience as a receptionist or administrative assistant in medical or dental offices is a plus but not required.

Join us to be part of a vibrant team where your organizational talents will shine We value proactive individuals who thrive on delivering outstanding customer service while supporting daily operations seamlessly. This role promises growth opportunities in office management while fostering a positive work environment dedicated to excellence in service delivery.

Job Type: Full-time

Pay: $ $26.74 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person