Admin & Event Coordinator

Sole Heir Society is seeking a reliable and organized 
Administrative & Event Coordinator
 to support operations and assist with the planning and execution of community-centered events. This part-time, hybrid role is ideal for someone who enjoys organization, coordination, and gaining hands-on experience in events, operations, and creative community building.

This role combines remote administrative work with in-person support during scheduled events and select meetings in NYC/NJ.

Responsibilities

• Provide administrative support including scheduling, email coordination, and task organization
• Assist with event planning, logistics, and on-site coordination
• Communicate with venues, vendors, and partners as needed
• Maintain organized files, documents, and trackers across internal systems
• Support content and asset organization in collaboration with the Creative Director
• Assist with research, planning, and preparation for upcoming events and programming

Tools & Systems Used

• Google Drive
• Notion
• Mailchimp
• Squarespace

(Familiarity with these tools is a plus; training will be provided as needed.)

Work Schedule & Model

• Approximately 
  6–10 hours per week
  , depending on programming needs
• Hybrid structure:
• Remote work for administrative and coordination tasks
• In-person support required for events and select meetings
• Occasional evenings or weekends for events
• Transportation to and from events may be compensated when applicable

Compensation & Benefits

• $21.50/hour
• Paid training and onboarding meetings
• Flexible part-time schedule
• Opportunities for professional and personal development, including:
• Attending events and industry gatherings
• Conducting research related to events, community building, and creative programming
• Gaining hands-on experience in event operations and systems

Qualifications

• Strong organizational and communication skills
• Reliable, proactive, and detail-oriented
• Comfortable learning and using digital tools and systems
• Interest in events, community building, or creative operations
• Ability to commute to NYC/NJ for in-person events