TRIO Talent Search Database Coordinator

TRIO Talent Search Database Coordinator (Part-Time/Temporary Position)Job Number: E7

Posting Date: Dec 10, 2025, 9:31:07 AM

Primary Location: Central-42 West Madison Street (Counseling & Pstsecondary Adv)

Estimated Annual Salary Range :

Position Type: Temporary Position

Overtime Status: Non-exempt

Final salary offers are dependent upon candidate qualifications.

JOB DESCRIPTION -

Chicago Public Schools (CPS) is a district on the rise, serving over 325,000 students in 500+ schools and employing over 45,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. Aligned with our transformed philosophy, we are steadfastly focused on ensuring that the District provides resources equitably to support every student, every school, and every community. Six core values guide the work we do every day for our students – student-centered, whole child, equity, academic excellence, community partnership, and continuous learning. Each role in the district supports our vision that every student deserves a rigorous, joyful, and equitable learning experience.

Located within the Office of College & Career Success (OCCS), the Office of School Counseling and Postsecondary Advising (OSCPA) ensures that school counseling teams have the support and resources necessary to implement comprehensive school counseling programs that advance the academic, personal/social, and career development of all students. OSCPA is comprised of the following teams: school counseling, college and career specialists, scholarships, and postsecondary initiatives. All provide professional development and support to school counselors, college and career coaches, and school administrators at the school level.

Job Summary:

The part-time/Temporary TRIO Talent Search Database Coordinator has the primary responsibility of effectively supporting the database needs of the Talent Search Manager and the schools supported by the Federal TRIO grant Talent Search Program. The Talent Search program identifies and assists individuals from disadvantaged backgrounds who have the potential to succeed in higher education. Talent Search also encourages persons who have not completed education programs at the secondary or postsecondary level to enter or re-enter and complete postsecondary education. This part-time/temporary position will be compensated for time worked on an hourly basis. The work schedule for this role will consist of an estimated 24 hours per week for an anticipated period of 12 months, beginning January 2026 and ending November 2026. Due to the part-time/temporary nature of this work, this is not a benefit-eligible position. This role will report to the Program Manager of Talent Search TRIO within OSCPA.

The part-time/Temporary TRIO Talent Search Database Coordinator role will be held accountable for the following responsibilities:

• Updating and maintaining Trio TS database participant records and program administrative records.
• Ensure all data entry is accurate, timely, and compliant with Department of Education standards.
• Perform regular data audits to identify missing or inconsistent information.
• Collecting all recruitment documents and confirming complete records.
• Verify eligibility documentation for new applicants.
• Organize physical and digital files to ensure they are audit-ready at all times.
• Assisting in Trio TS Annual reporting.
• Attending field trips as needed.
• Other duties as assigned.

In order to be successful and achieve the above responsibilities, the part-time/Temporary TRIO Talent Search Database Coordinator role must possess the following qualifications:

Education Required:

• High school diploma or GED equivalent
• Associate's or Bachelor's Degree in a related field is preferred; OR Current college student actively seeking a Bachelor's Degree is preferred

Experience Required:

• Minimum of one (1) year of experience in data entry, database management, or administrative support is required
• Experience working with federal grants or educational programs is highly preferred.

Knowledge, Skills, and Abilities:

• Effective oral and written communication skills to interact clearly with staff, students, and external partners.
• Strong organization and filing skills; ability to maintain order across both physical and digital record-keeping systems.
• Proficiency in the use of office technology and office productivity software (e.g., Microsoft Office Suite, Google Workspace, database management tools).
• Self-motivated with the ability to work independently on data tasks.
• A team player capable of working cooperatively with program staff to achieve grant goals.

Conditions of Employment

As a condition of employment with the Chicago Public Schools (CPS), employees are required to:

• Establish/Maintain Chicago Residency - Employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and maintain residency throughout their employment with the district. The Chicago residency requirement does not apply to temporary/part-time positions; however, all CPS employees must be residents of Illinois.