Executive Assistant

Full-Time | On-Site – Scottsdale, AZ
$60,000–$80,000 per year + Comprehensive Benefits Package

Company Overview

GTI Laboratories is a full-cycle clinical laboratory dedicated to delivering accurate, timely, and high-quality diagnostic testing across the country. With capabilities spanning toxicology, hematology, pharmacogenomics (PGx), pathology, and more, we support healthcare providers with innovative solutions that improve patient outcomes and strengthen operational efficiency.

Our culture is built on collaboration, integrity, scientific excellence, and a commitment to exceptional service. We take pride in supporting both our internal teams and our external partners with professionalism and purpose.

Position Overview

The Executive Assistant plays a critical role in supporting GTI's CEO and CFO through high-level administrative coordination, communication management, and organizational efficiency. This position requires exceptional attention to detail, strong judgment, and the ability to anticipate needs in a fast-paced and evolving environment.

The ideal candidate is proactive, highly organized, and skilled in supporting executives with complex scheduling, deliverable management, and operational tasks. This role is on-site at our Scottsdale headquarters.

Key Responsibilities

Executive Support

• Manage and maintain executive calendars, including scheduling, prioritizing, and coordinating internal and external meetings.
• Arrange and oversee travel logistics, itineraries, and related documentation.
• Serve as a primary point of contact between executives and internal teams, partners, and external stakeholders.

Operational & Administrative Coordination

• Prepare, edit, and format documents, reports, presentations, and communications on behalf of leadership.
• Coordinate meetings, events, leadership sessions, and cross-departmental engagements, including agenda development and follow-up actions.
• Organize and maintain files, documentation, and confidential records with a high level of discretion.

Project & Communication Support

• Conduct research, gather data, and compile information to support high-level decision-making.
• Track deadlines, deliverables, and action items to ensure timely execution of executive priorities.
• Assist with special projects, operational initiatives, and process improvements across the organization.

Professional Representation

• Uphold confidentiality and protect sensitive business information at all times.
• Maintain polished, professional communication in all interactions, both internal and external.

Required Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or a related field (or equivalent experience).
• 3–5 years of experience as an Executive Assistant or in a similar high-level administrative role.
• Demonstrated ability to manage multiple priorities, deadlines, and projects with accuracy and composure.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with Teams and other preferred collaboration tools.
• Strong problem-solving skills and the ability to work independently with sound judgment.
• Proven ability to handle confidential or sensitive information with integrity and professionalism.

Pay & Benefits

• $60,000-$80,000 per year (DOE)
• Medical, Dental, Vision, Life, and Disability Insurance
• Wellness Program
• Paid Time Off
• Paid Holidays
• Paid Training
• Opportunities for professional growth within a rapidly expanding organization

Equal Opportunity Employment
At GTI Laboratories, we're proud to foster a diverse and inclusive workplace. We believe in hiring the best talent, regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or any other characteristic protected by law.

Pay: $60, $80,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person