HR & Administrative Coordinator

Job Summary
The HR & Administrative Coordinator plays a dual role in supporting both Human Resources and overall office administration. This position is responsible for handling payroll preparation support, recruiting, and onboarding, while also managing general administrative tasks such as scheduling, correspondence, data entry, and recordkeeping. This role will provide HR and administrative support across the West and Central locations, ensuring consistency and efficiency in operations.

Essential Functions

Human Resources Responsibilities:

· Collect, verify, and follow up on time sheets/TCR to ensure accuracy.

· Support payroll preparation by organizing and submitting data on time.

· Manage onboarding processes including new hire paperwork, system setup, and orientation scheduling.

· Assist employees with benefits enrollment, changes, and general benefit questions.

· Process Verification of Employment (VOE) requests.

· Support Recruiting, Prescreen resumes, and schedule candidate interviews.

· Maintain and update employee records in BambooHR and TCR.

· Track employee PTO, attendance, and leave requests.

· Support HR compliance by maintaining required documentation.

· Help coordinate employee engagement and recognition programs.

· Serve as a first point of contact for employee HR inquiries.

Administrative Responsibilities:

· Oversee daily office operations, systems, and procedures

· File and maintain both digital and physical records of invoices, contracts, and employee files.

· Prepare meeting agendas, take minutes, and distribute action items.

· Assist in organizing company events, meetings, and training sessions.

· Provide clerical support for finance and project management teams as needed.

Qualifications

· Associate's or Bachelor's degree in Human Resources, Business, or related field preferred.

· 2+ years of combined HR and administrative experience.

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

· Familiarity with HRIS (BambooHR preferred) or similar systems.

· Strong organizational skills with the ability to manage multiple priorities.

· Excellent written and verbal communication skills.

· Detail-oriented with a high level of accuracy and confidentiality.

· Ability to work independently and collaboratively across teams.

· Willingness to travel between locations and work on a split schedule.

Join our dynamic team as an HR & Administrative Coordinator where your contributions will be valued, and your skills will be put to good use in a supportive environment

Job Type: Full-time

Pay: $40, $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person