Administrative and Program Support Assistant

Job Summary
Susan G. Komen Puerto Rico is seeking an organized, detail-oriented, and proactive individual to provide administrative and operational support. This role combines administrative responsibilities with the coordination of our Grants and Assistance Programs. The selected candidate will play a key role in the daily operations of the organization and in the execution of educational activities and fundraising events. The successful candidate will contribute to maintaining an efficient office environment through excellent organizational skills and professional communication.

Responsibilities

• Manage the Executive Director's schedule and coordinate meetings.
• Answer phone calls, respond to inquiries, and handle correspondence.
• Organize, archive, and maintain physical and digital documents.
• Manage basic financial records, including payments, deposits, and petty cash.
• Prepare reports, letters, contracts, and other administrative documents.
• Schedule appointments, manage calendars, and coordinate meetings for Executive Director and staff.
• Assist with bookkeeping tasks such as invoicing and record keeping.
• Support office management activities including supply ordering, document.preparation, and general administrative duties.
• Receive, review, and track grant proposals.
• Organize and facilitate educational workshops for organizations participating in the Assistance Program.
• Review mid-term and final reports from grantee organizations, ensuring compliance and proper use of funds.
• Coordinate audits and site/event visits for grantee organizations.
• Draft program-related reports.
• Maintain confidentiality of sensitive information and adhere to company policies.

Education

• Bachelor's degree in Office Administration or related field or similar.
• Experience: 2+ years in similar roles or in nonprofit organizations - a plus.

Skills

• Strong organizational and time-management skills.
• Excellent verbal and written communication.
• Ability to work as part of a team.
• Proficiency in Microsoft Office and digital tools (Excel, Word).
• Excellent typing speed and accuracy for data entry tasks
• Effective proofreading skills to ensure error-free documents
• Office management experience including calendar management and filing systems
• Ability to handle clerical tasks such as data entry, filing, and document preparation with attention to detail
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Strong time management skills to prioritize tasks effectively
• Ability to manage multiple tasks and work under pressure.

Availability

• Must be available to attend events outside regular working hours

Transportation

• Must have a car and a valid driver's license. Must be able to travel to different locations across the Island.

Job Type: Full-time

Pay: $ $15.00 per hour

Expected hours: 40 per week

Work Location: In person