Assistant Project Manager

(NOT WILLING TO RELOCATE CANDIDATES-MUST BE LOCAL TO THE CENTRAL FLORIDA AREA)

Job Overview:

This is a full time office position, with some field responsibilities as an Assistant Project Manager for our commercial construction subcontracting company. The candidate(s) will be responsible for assisting the Project Manager with all project direction, expediting project tasks, overseeing logistics and being a key to the projects completion/success. In order to succeed in this position, you must be organized, have excellent time management skills due to fast pace work, be a true problem solver and learn company procedures.

Key Responsibilities:

Sheet Management

o   Ensure that excel sheets are consistently updated and accurate.

o   Collaborate with project managers to gather project-specific information.

o   Utilize bid proposals to track relevant data.

o   Coordinate with superintendents for site-specific information.

Pay Applications

o   Facilitate the rollover of pay applications monthly, ensuring readiness for project manager review and completion.

o   Proactively track deadlines and follow up with project managers to ensure timely submissions.

o   Assist with lien releases and waivers as necessary.

Complete Project Start Up

o   Assist with the project start up process by setting up client folders.

o   Upon receiving a new project email, initiate the Notice to Owner process and request all Certificates of Insurance or other required documents.

o   Update relevant project sheets and ensure all necessary forms include the new awarded project.

o   Create a dedicated job folder within the respective client's folder.

o   Provide support for project start-up tasks as requested by project managers. (Badging, Bonding, ODP, Tier 1 Subcontractor Agreements etc.)

o   Complete new vendor applications as needed.

Clerical Tasks

o   Updates boards regularly per project manager direction.

o   Assist in budget management as requested.

o   File and organize documents.

o   Request and follow up on necessary documentation from new vendors/subcontractors, including W9 forms and COIs.

o   Prepare and print necessary forms and materials for discussion at divisional meetings.

o   Continuously improve Standard Operating Procedures for department processes.

Assist in Project Close Outs

o   Support the completion of warranty letters.

o   Coordinate with vendors to obtain O&M manuals.

o   Complete and submit attic stock transmittal forms.

o   Ensure timely processing of retainage billings by proactively engaging with project managers.

Qualifications:

 1–2 years of experience in a construction or project management support role. (Preferred)

 Ability to multitask in a fast-paced environment. (Required)

 Proficient with badging operations. (Preferred)

 Proficient in construction software (e.g., Procore, BIM360). (Preferred)

 Proficient with billing processes and software (e.g., Textura, TeamPlayer). (Preferred)

 Strong knowledge of safety regulations, and industry best practices. (Preferred)


Strong communication and interpersonal abilities

Job Type:
Full-time (Monday - Friday)

Pay:
$50, $65,000.00 per year

Benefits:

• 401(k)
• 401(k) 4% Match
• 401(k) matching
• Cell phone reimbursement
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance