Conservation Program Manager

CIVICORPS

JOB DESCRIPTION

Conservation Program Manager
Conservation 1

POSITION TITLE: Conservation Program Manager

DEPARTMENT: Conservation

REPORTS TO: Executive Director

DIRECT REPORTS: Conservation Program Coordinator, Operations Coordinator,
Career Readiness Training Coordinator, Admin and Orientation Coordinator

LOCATION: Oakland, CA

COMPENSATION: $100,000-$120,000 annually based on experience (full-
time/exempt)

ORGANIZATIONAL PROFILE

Civicorps believes that education and workforce development are fundamental
components of social change. Both are powerful levers to create greater equity and
opportunity in the Bay Area. Located in West Oakland, Civicorps is a dynamic non-
profit that includes two social enterprises and a high-school diploma program.
Civicorps' mission is to re-engage young adults, age 18-26, to earn a high-school
diploma, gain job skills, pursue college, and embark on family sustaining careers.

Through our unique mix of personalized academics, paid job training, trauma-
informed support services, and pathways to college and careers, Civicorps helps
resilient youth overcome barriers, cultivate their talents, and unleash their
potential.

You can learn more about our work by visiting our website:

POSITION SUMMARY

Responsible for the overall management of operations within the Civicorps
Conservation Program. Oversees all land management and community needs
contracts while exploring new opportunities and maintaining a team of skilled youth
development professionals. Supervises the development of new projects and
contracts, supports implementation and development of Corpsmember training in
partnership with Director of Corpsmember Programs and oversees all aspects of
Conservation program components by performing duties personally or through direct
management of Conservation and Operations team.

CIVICORPS

JOB DESCRIPTION

Conservation Program Manager
Conservation 2

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Program Management

• Responsible for overall success of the Conservation Program Team and

makes decisions regarding hiring and retention of staff.

• Member of Civicorps Leadership Team. Plays role in setting direction for

agency and identifying areas of growth and opportunity through open
communication and a shared vision.

• Manages the Conservation Program department budget by keeping tabs on

contracts, Corpsmember numbers, staffing levels, and equipment expenses.

• Prepares written project and staff records. Oversees and maintains computer

records of projects within CorpsNET database by supporting Admin &
Orientation Coordinator to do required data entry.

• Ensures that time sheets, crew rosters, incident and accident reports, credit

card reports, and all other required documentation is prepared and
submitted in a timely manner.

• Ensures security and maintenance of assigned equipment and supplies

through ongoing support, training, and supervision of Operations
Coordinator and Conservation Crew Supervisors.

• Oversees and supports community relations with the general public and

Civicorps' sponsors.

Contract Development

• In partnership with Executive Director, manages the development of new

projects through contacts with land management agencies, community-based
organizations, city and county departments and other potential sponsors.

• Works with ED and CFO/COO to negotiate new contracts and renewal

contracts for work performed through Conservation Program.

• Assists in determining costs, potential funding, feasibility, and

appropriateness of projects.

Project Management

• Maintains primary responsibility for ensuring that projects are well-planned,

that necessary equipment and materials are available to begin projects as
scheduled, and that safe working procedures are always observed.

• Provides technical assistance in project implementation and design

specifications.

• Monitors projects in progress, inspects completed work for quality and

quantity, and evaluates overall project success.

• Ensures timely, satisfactory, and fiscally sound completion of projects within

the Conservation Program.

CIVICORPS

JOB DESCRIPTION

Conservation Program Manager
Conservation 3

• Supports Operations Coordinator on the procurement of appropriate

materials and equipment for projects as needed.

• Monitors budget for individual projects.
• Assigns staff and Corpsmembers to crews based on available crew budgets

and sponsor expectations.

• Maintains and improves processes to ensure for timely and accurate

recording of staff and Corpsmember time and activities which supports
billing and reporting requirements as well as proper pay to employees.

• Responsible for overall sponsor relations.

Staff Development and Supervision

• Maintains, implements, and improves training program for supervisors and

coordinators and continuously assesses roles and responsibilities for
effective and efficient program management.

• Establishes performance standards; reviews and evaluates employees'

performance; provides written as well as verbal evaluation of assignments
and disciplines as needed.

• Leads and facilitates staff meetings which include communicating clear

expectations and department goals.

• Oversees onboarding and training program for new Conservation Program

staff. Ensures that comprehensive orientation is structured, consistent, and
well documented.

Corpsmember Development

• In partnership with Training and Wellness Teams, monitors and assists in

maintaining a high level of Corpsmember attendance, progress, and
development.

• Working with Training and Wellness Teams, monitors and assists in

maintaining desired levels of Corpsmember retention and successful
transition out of the Civicorps program.

• In partnership with Director of Corpsmember Programs, oversees

Corpsmember training and certification programs that are effective in
building skills of participants and recognizing their achievements

• Works with Training Team to implement training schedules that support

Corpsmember development and allow for contract completion.

• Oversees the Crew Leader training program through clear expectation

setting, curriculum development, and management of coordinator leading
training.

Facilities

• Manages Operations Coordinator to ensure that the Job Training Center (5th

Street), Myrtle Street, and Pittsburg locations are maintained for safe

CIVICORPS

JOB DESCRIPTION

Conservation Program Manager
Conservation 4
operations (safety code followed, tools secured, general repairs and
maintenance addressed)

• Works with Executive Team and Operations Coordinator to support facility

upgrades and necessary repairs.

MINIMUM QUALIFICATIONS

• Experience managing contracts and budgets
• Experience managing staff and building team comradery
• BA or BS in related field with two years related experience or six years of

related experience. Or equivalent combination of education and experience.

• Training in administration and program management involving youth in an

education setting, teaching, on-the-job training, or conservation corps
programs is a plus.

• Experience working with young adults in education, youth development, or

job training setting

• Standard First Aid and CPR certificate or ability to quickly obtain
• Valid driver's license with ability to be placed on company insurance
• A commitment to serving the resilient young adults of the East Bay and

creating opportunities for their educational and career success

• A commitment to advancing racial and social equity
• Committed to environmental stewardship and diversifying the conservation

workforce

• Ability to work independently and strength in multi-tasking, goal setting, and

workload prioritization, while also maintaining collegial and productive
relationships with the Job Training team, and other Civicorps staff, and our
Corpsmembers

• Ability to form collaborative relationships with a diverse set of internal and

external stakeholders

OTHER QUALIFICATIONS

• Technical knowledge in landscaping, resource management, erosion control,

revegetation, fire prevention

• Technical skills in trail building and repair, minor renovation, construction
• Technical skills with power tool use and maintenance such as chainsaw,

brush cutter, pole saw, hedge trimmer

EMPLOYEE BENEFITS

CIVICORPS

JOB DESCRIPTION

Conservation Program Manager
Conservation 5
Civicorps has a culture of caring for each other, personally and professionally. We
enjoy a working environment that includes on-going staff activities, employee
recognition programs and much more. We are a family-friendly workplace.

Civicorps offers a competitive employee benefits package including:

• Health Plan Options, including mental health care. Select from Kaiser HMO

or Aetna PPO

• Dental and Vision
• Employer Paid Long Term Disability
• Employer Paid Life, Accidental Death/Dismemberment Insurance
• Paid Time Off, with additional paid winter leave
• 403(b) retirement plan with generous company match
• Flexible Spending