Records Analyst I

Records Analyst I

Date: Dec 2, 2025

Location:SAN ANTONIO, TX

The Texas Department of Family and Protective Services (DFPS) works to build on strengths of families and communities to keep children and vulnerable adults safe, so they thrive. We do this through investigations, services, and referrals.

What You Get Beyond Your Paycheck

When you join the State of Texas, your monthly paycheck is just one part of your real income. Our benefits provide extra value that many private employers simply don't match—often adding hundreds of dollars each month to what you take home or save.

Here's what you get as a full-time employee:

• 100% paid health insurance for you, and 50% paid for eligible family members—saving you hundreds every month in out-of-pocket medical costs
• Retirement plans with lifetime monthly payments after five years of state service, plus options to save even more with 401(k) and 457 plans
• Paid vacation, holidays, and sick leave so you can recharge and take care of life outside work (that's time off you're actually paid for)
• Optional dental, vision, and life insurance—at rates much lower than most private plans
• Flexible spending accounts for added tax savings on health and dependent care
• Employee discounts on things like gym memberships, electronics, and entertainment

You also might qualify for Public Service Loan Forgiveness, which could help you pay off federal student loans faster.

You can see all the details here: ERS recruitment brochure

Functional Title: Records Analyst I
Job Title: Records Analyst I
Agency: Dept of Family & Protectve Svc
Department: Records Management
Posting Number: 11688
Closing Date: 12/16/2025
Posting Audience: Internal and External
Occupational Category: Computer and Mathematical
Salary Group: TEXAS-B-15
Salary Range: $3, $4,837.08
Pay Frequency: Monthly
Shift: Day
Additional Shift:
Telework: Eligible for Telework
Travel:
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: SAN ANTONIO
Job Location Address: 3635 SE MILITARY DR
Other Locations:
MOS Codes: 42A,YN,YNS

Brief Job Description:

The Records Analyst I performs routine (journey-level) records and information management work in DFPS' Records Management Group (RMG) Division to protect, provide, and preserve the agency's records. Work involves assisting in designing, evaluating, reviewing, recommending, implementing, updating, and maintaining DFPS' records and information management program. The position works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

Essential Job Functions:

Provides assistance to internal and external customers on a variety of matters related to records and information management, including:

• Developing and maintaining working relationships with program and administrative units to offer technical assistance on policies and procedures.
• Verbal and written communication with internal and external customers on questions or concerns regarding records products and services, while also following agency guidance and observing any legal restrictions on information sharing.
• Scans, stores, indexes, and classifies records.
• Prepares records for scanning and uploading or offsite storage.
• Enters and maintains accurate information in agency storage inventory systems, using approved indexing tools to track records for future retrieval and use.
• Develops and maintains a comprehensive understanding of agency records to classify (identify) them according to the agency's records retention schedule.
• Performs compliance and quality assurance activities.
• Gathers information to help with the identification of records to ensure they are correctly categorized for records retention.
• Provides technical assistance in identifying record series as outlined in the records retention schedule.
• Follows verification procedures and prepares records for archiving.
• Assists with gathering records to respond to records requests.
• Assists with researching and gathering records in response to requests subject to or exempt from the Public Information Act. Records are in a variety of formats, including paper, photographic, and electronic.
• Determines entitlement of requestors to receive agency records in accordance with local, state and federal laws.
• Negotiates with requestors the terms and timelines of records requests.
• Charge and process any required fees by cash, credit card or check.
• Assists with setting up and utilizing records management systems and formulating filing systems.
• Enters data into inventory system to facilitate retrieval and disposition of agency records.
• Enters, reviews, and takes action on requests in records request tracking system
• Validates, researches, authenticates, tracks, and analyzes all requests for records, ensuring appropriate routing and timeliness.
• Prepares, edits, and submits reports to management on work product.
• Assists with the identification and