Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and keen attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture. If you excel at multitasking, possess strong computer literacy, and enjoy supporting others, this is the perfect role for you

Responsibilities

• Manage front desk duties, greeting visitors with professionalism and warmth while maintaining a positive first impression.
• Operate multi-line phone systems, answer inquiries promptly, and direct calls efficiently using excellent phone etiquette.
• Handle data entry tasks with accuracy, including updating records in various software systems such as Microsoft Office and Google Workspace.
• Organize and maintain filing systems—both digital and physical—to ensure easy retrieval of documents and compliance with record-keeping standards.
• Assist with calendar management by scheduling appointments, meetings, and coordinating events for staff members or executives.
• Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing, expense tracking, and basic financial record keeping.
• Proofread correspondence, reports, and other documents to ensure clarity, accuracy, and professionalism.
• Provide customer support by responding to inquiries via phone or email in a courteous manner while maintaining confidentiality.
• Perform general office management tasks such as ordering supplies, managing office equipment, and ensuring the workspace remains organized and efficient.
• Support personal assistant duties as needed—such as travel arrangements or special project coordination—while demonstrating excellent time management skills.
• Assist with medical or dental receptionist responsibilities when applicable, including appointment scheduling and patient communication.

Qualifications

• Proven office experience with strong clerical skills and familiarity with office management procedures.
• Excellent computer skills including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and data entry tools.
• Experience with QuickBooks or bookkeeping is highly desirable.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Exceptional typing speed and accuracy; keen proofreading abilities for professional documentation.
• Demonstrated customer service skills with a friendly demeanor and professional phone etiquette across multi-line phone systems.
• Previous experience as a receptionist—financial services—is advantageous but not required; relevant personal assistant experience is also valued.
• Knowledge of office equipment such as printers, scanners, fax machines, and basic troubleshooting skills.
• Ability to handle confidential information discreetly while maintaining high levels of professionalism. Join us in creating an energetic work environment where your organizational talents make a real difference We value proactive individuals who are eager to support our team's success through excellent administrative practices. This paid position offers growth opportunities for those ready to develop their career in office administration

Pay: $20.00 per hour

Expected hours: 20.0 per week

Work Location: In person