HR Compliance Manager

Summary

• Contribute to the development of HR department goals, objectives, and systems. This includes but not limited to developing policy and procedures, directs and coordinates Human Resources activities, such as employment, compensation, labor relations, benefits, training and employee service for I. Kitagawa & Co., Ltd. (IKC) and affiliates (hereinafter called Company) and perform the following duties:

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Provides support and guidance to management and staff when complex, specialized, and sensitive questions and issues arise; may be required to administer and execute routine tasks in delicate circumstances such as investigating allegations of wrongdoing and terminations
• Provides support and guidance on company policy, State and Federal rules and regulations; this includes interpretation of company policies, State and Federal rules and regulations
• Provides support and guidance to management on labor relations oversees employee disciplinary meetings, terminations, and investigation
• Writes directives advising department managers of Company Policy regarding equal employment opportunities, compensation, and employee benefits program.
• Overseeing recruitment efforts for all personnel, including writing and placing job advertisements
• Consults legal counsel in coordination with the CISO to ensure that policies comply with Federal and State Laws.
• Develops and maintains a human resource system that meets top management information needs.
• Oversees the analysis, maintenance, and communication of records required by law or local governing bodies or departments in the organization.
• Federal and State Compliance issues, to include but not limited to OSHA, HAZMAT, labor, wage & hour, customer information safeguard, truth in lending, leasing, and record retention requirements.
• Assist the CISO with the Safeguards Rule for customer information.
• Facilitates and assists leadership of the Company in recruiting, hiring, training and maintaining all personnel.
• Facilitate with the leaders of the Company the Performance Evaluation (PE) on each employee on their respective anniversary date of hire.
• Establish a training program for management for the implementation of a standardized system of hiring, maintaining and separating of employees.
• Maintains knowledge of trends, best practices, regulatory changes, and employee relation laws.
• Maintains and assures the Company is in compliance with federal and state employment laws.
• Coordinate with the President in maintaining and updating all corporate policies and procedures; this includes evaluating and making recommendation of best practices

• Maintain confidential personnel and employment files, records of insurance coverage, pension plans and any employee related information or documentation required by the federal or state law.

• Assist in risk management to assure the Company of adequate insurance coverage.

• Assist in the retention process of all personnel files and accounting and company records.

• Direct reports to CISO and will Work on and/or assist with any projects as assigned by the CISO.
• Work with the CISO and with Sr. Leaders and Managers to determine training needs and to schedule training sessions based on the needs.
• Perform other duties as assigned

• Perform Annual Audits of all Job Descriptions to ensure compliance.

• Provide leadership in strengthening internal communications with staff at all levels throughout the organization; create and promote a positive and supportive work environment.

Other Duties/Functions

• Answers all incoming calls and correspondence in a pleasant, professional, and courteous manner.

• Remains current with all mandatory safety compliance Safeguard training, and serves as an Authorized Official for the Employee Safeguard & Security Policy.

• Work on and/or assist with any projects as assigned by CISO.

Supervisory Responsibilities

• This position supervises the compliance tasks of the HR team in coordination with the CFO and CISO.

Qualifications

• Strong organizational skills and ability to handle multiple tasks.
• Strong analytical thinking, problem-solving, and communication skills. Demonstrates business acumen and ability to handle complex concepts.

• Able to lead a team to accomplish desired team, department, and corporate goals.

• Technically proficient in Windows, Microsoft Office applications (especially Word Excel, Access), and payroll systems.

Education and Experience

• Bachelor's degree in Human Resources, Business Administration, or related field required.
• Minimum of 5 -10 years of recent, progressively more responsible experience in Human Resources.
• Management and staff development experience.

Language Skills

• Ability to read and comprehend simple instructions, short correspondence, and memorandums. Ability to write simple correspondence.
• An ability to effectively present information in one-on-one and small group situations to management, customers, clients and employees of the organization.
• Ability to speak, read, and write fluently in English.

Certificates, Licenses, Registrations

• Have and maintain a current driver's license with a clean driver's abstract.

Computer Skills

• Basic computer skills
• Proficient Microsoft Office skills
• Basic Google Suite skills
• Proficient with Email & Communication
• Experience with Payroll Software

Reasoning Abilities

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Mental Demands

• Ability to work with multiple projects, tasks and deadlines.
• Continuous alertness and attention to detail, concentration and ability to perform mathematical calculations to produce accurate work
• Ability to work and effectively communicate with department leaders and operations personnel on time-sensitive matters.

Communication Demands

• Excellent interpersonal and communication skills to work with people individually and as a versatile team player.
• Ability to effectively listen, synthesize, facilitate, and present ideas both orally and in writing to diverse audiences of various skill levels. Must listen and determine the true needs and expectations of internal customers at all levels (staff to executive management).
• Strong business writing and proposal presentation skills using computer and information technology.
• Clearly convey all necessary instructions and procedures related to HR and compliance processes to Operations personnel.

Physical Demands

• Job will require commuting and working at other IKC affiliated locations to perform training or assist in HR investigations.
• Entails occasional standing, continuous sitting and walking.
• May involve occasional lifting of items up to 25 pounds.

Working Conditions

• Air-conditioned, non-smoking office. Activities include extended periods of sitting & extensive work at a computer & phone.
• Travel to other IKC affiliated companies throughout the Big Island necessary for HR training and investigations.

Equipment Used

• Computer, telephone, office equipment (e.g. facsimile, copier, calculator, scanner, printers), work cellphone.

Work Hours

• Regular business hours
• Travel between IKC & affiliated companies may require longer hours.