Receptionist/Administrative Assistant

Overview
Join our dynamic team as a Receptionist/Administrative Assistant and become the welcoming voice of our organization This vibrant role combines front desk responsibilities with essential administrative support, ensuring smooth daily operations and exceptional customer service. If you thrive in a fast-paced environment, possess excellent organizational skills, and enjoy assisting others, this position offers a rewarding opportunity to grow your career while making a positive impact. We are committed to providing paid positions that foster professional development and a supportive workplace culture.

Responsibilities

• Answer calls and talk with clients warmly, creating a professional and friendly first impression.
• Manage multi-line phone systems efficiently, logging calls accurately and courteously.
• Handle all front desk duties, including logging all calls successfully in company portals.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents.
• Perform data entry tasks using Google Workspace, and other office software with precision.
• Assist with calendar management and scheduling appointments for staff members and service technicians.
• Support office management tasks.
• Provide excellent customer service by addressing inquiries promptly via phone or email.
• Support bookkeeping activities using QuickBooks or similar accounting software when needed.
• Manage clerical duties such as photocopying, faxing, mailing, and record keeping to ensure office efficiency.

Experience

• Prior office experience or administrative support roles demonstrating strong organizational skills.
• Proven ability to handle multi-line phone systems with professionalism and courtesy.
• Bilingual abilities are highly valued to serve diverse client needs effectively.
• Familiarity with Google Workspace for daily tasks.
• Experience in customer service or customer support roles that require excellent communication skills.
• Knowledge of office management procedures including filing systems, data entry, and calendar coordination.
• Previous experience as a receptionist in service companies is a plus but not required.
• Strong typing skills along with attention to detail for proofreading and data accuracy.
• Ability to prioritize tasks efficiently using time management skills in a busy environment. Join us today to be part of an energetic team dedicated to excellence in service We value your skills and enthusiasm as we work together to create an organized, welcoming workplace where everyone feels supported and empowered to succeed.

Job Type: Full-time

Pay: $ $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person