Project Coordinator

Work Authorization Requirements

Must be eligible to work in the United States

Job Summary:

The Project Coordinator performs a variety of tasks that include project support, communication, procurement, coordination, problem-solving, compliance, administrative, and tracking and reporting.

Duties/Responsibilities:

•Project Support: Assist Project Managers & Field Supervisors in developing project plans, schedules, and resource allocation.

•Project Development: Assist Project Managers & Field Supervisors in obtaining pricing and material costs when developing new bid packages

•Documentation: Maintain and update project documentation, including but not limited to reports, meeting minutes, schedules, task trackers and filings.

•Communication: Serve as a point of contact for team members, clients, and stakeholders by scheduling meetings, facilitating communication, and acting as a point of contact for all project participants.

•Administrative Tasks: Schedule and coordinate meetings, prepare agendas, and follow up on action items.

•Tracking and Reporting: Track and report time-keeping, monitor project progress and prepare status updates, as required.

•Task & Resource Coordination: Gathering information, materials, and assisting in scheduling, procuring and tracking tasks and resources for team members.

•Problem-Solving: Identify minor issues and recommend or employ solutions, as required.

•Compliance and Quality: Ensure project deliverables meet quality standards and align with company goals.

•Redundancy tasks – providing redundancy for others in the office for critical tasks that need coverage during vacations.

Required Skills/Abilities:

•Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.

•Ability to type at least 50 wpm.

•Ability to proofread.

•Proficient in Microsoft Office Suite (in particular Excel and Word) or similar software.

•Basic understanding of office equipment.

•Basic understanding of clerical procedures and systems such as recordkeeping and filing.

•Ability to work independently and identify and solve problems.

•Ability to organize and prioritize work.

•Ability to pay strong attention to details and accuracy.

•Ability to work in a fast paced, high-pressure environment.

Education and Experience:

•High school diploma or equivalent required; Associate's.

•At least two years of related experience required.

Physical Requirements:

•Prolonged periods of sitting at a desk and working on a computer.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.