Front Desk Receptionist

Job Summary
We are seeking an energetic and detail-oriented Front Desk Receptionist to serve as the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and supporting office management tasks. The ideal candidate will demonstrate strong organizational skills, proficiency with office software, and excellent communication abilities. Bilingual skills are a plus to assist a diverse range of visitors and clients. Join us to create a positive first impression and ensure smooth daily operations in a dynamic environment

Duties

• Greet patients, clients, and vendors warmly, ensuring a professional and friendly atmosphere at all times
• Manage multi-line phone systems, directing calls efficiently and courteously while maintaining excellent phone etiquette
• Handle incoming correspondence, including emails and mail, with accuracy and promptness
• Maintain appointment calendars, schedule meetings, and coordinate conference room bookings using calendar management tools
• Perform data entry, filing, and proofreading tasks to support administrative functions with precision
• Support office management activities such as ordering supplies, organizing files, and maintaining office equipment
• Provide customer support by addressing inquiries promptly and professionally in person or via phone or email

Qualifications

• Proven experience in office administration, clerical work, or as a receptionist in a fast-paced environment
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to multitask effectively and prioritize responsibilities
• Demonstrated customer service skills with a friendly demeanor and professional phone etiquette
• Bilingual abilities are highly desirable to communicate effectively with diverse populations
• Experience with data entry, filing systems, proofreading, and basic bookkeeping is preferred
• Familiarity with multi-line phone systems and office management software such as QuickBooks is advantageous
• Ability to handle confidential information discreetly while maintaining high accuracy in all tasks

Join our team to be the friendly face that keeps our office running smoothly We value proactive individuals who thrive on providing outstanding support and creating positive experiences for everyone who walks through our doors. All positions are paid roles committed to fostering a professional environment where your skills can shine

Job Type: Full-time

Pay: $ $17.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person