Operations Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Operations Administrative Assistant to join our team In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support across various departments. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where team members can thrive. This position offers an exciting opportunity for someone with strong administrative skills, office management experience, and a passion for delivering outstanding customer service. If you're proactive, tech-savvy, and eager to contribute to a fast-paced organization, we want to hear from you

Duties

• Receives and places customer service telephone calls
• Schedules estimates for Project Managers and updates internal calendar and CRM
• Communicates daily with crew Foreman and provides project status and updates to the operations team
• Performs weekly safety review with crew members either in office or on job site as needed
• Maintains solid customer relationships by handling questions and concerns with speed and professionalism
• Collects payments from customers as needed
• Performs general office duties; filing, scanning, shredding, mail
• Maintain a tidy and organized work environment while adhering to office policies and procedures

Experience

• Proven office management or administrative experience in a professional setting
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Drive), and familiarity with QuickBooks or similar accounting software
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Experience handling multi-line phone systems and providing exceptional customer service or customer support
• Bilingual abilities are required for communicating with clients or team members
• Previous clerical experience including data entry, filing, proofreading, and calendar management is highly desirable
• Knowledge of office equipment such as printers, scanners, fax machines, and office management tools is beneficial
• Demonstrated time management skills with the ability to multitask efficiently while maintaining accuracy

Join us in creating an organized, energetic workplace where your skills make a real difference This paid position offers an engaging environment where your administrative talents will shine while supporting our team's success.

Job Type: Part-time

Pay: $ $20.00 per hour

Work Location: In person