Bilingual Administrative Assistant

Benefits:

• 401(k)
• Opportunity for advancement
• Paid time off
• Training & development

Location: Bayonne, NJ | Position Type: Full-Time

Are you highly organized, detail-oriented, and customer-focused? We're looking for a reliable Administrative Assistant to join our growing team This role is crucial in supporting our operations, HR, and client communications while keeping our systems running smoothly.

Key Responsibilities:

Provide administrative and clerical support across departments

Handle employee onboarding, HR documentation, and ADP/payroll processing
- Manage job scheduling and dispatching through platforms like Jobber
Process and track invoices, purchase orders, and vendor payments
Communicate with clients in a professional and timely manner via phone and email
Assist with reporting, database entry, and file management
Translate documents and support bilingual communication (Spanish/English)
Support day-to-day office tasks, ensuring everything runs efficiently

Requirements:

• Bilingual in English and Spanish (spoken and written) – required
  2+ years of administrative support or office management experience
  Strong written and verbal communication skills
• Working knowledge of ADP, HR practices, and basic payroll functions
• Experience with Jobber or similar scheduling/invoicing software – a plus
  Excellent customer service skills
  Proficient in Microsoft Office Suite and Google Workspace
  Highly organized with the ability to multitask and meet deadlines
  Discretion with confidential information

What We Offer:

Competitive hourly rate or salary $ 23 an hr. (commensurate with experience)

Paid time off and holidays
Opportunity to grow within a supportive and fast-paced company
- Positive and bilingual-friendly work environment