Executive Assistant to CEO

Who We Are

Pindrop is redefining trust in the digital age. Our patented voice, and video authentication, fraud detection, and deepfake detection technologies protect some of the world's largest banks, insurers, retailers, and healthcare leaders. As AI-driven threats evolve in the form of synthetic voices, deepfakes, face swapping and more, our solutions stay ahead, helping ensure that the real human and the right human are recognized.

Pindrop is trusted by Fortune 500 enterprises to secure voice interactions, and with $100M ARR we're entering our next phase of innovation and growth, backed by world-class investors including Andreessen Horowitz, IVP, and CapitalG.

What you'll do

We're hiring an Executive Assistant to support our CEO as a trusted partner and operational extension. This role requires strong judgment, discretion, and the ability to anticipate needs in a dynamic, fast-moving environment. You'll help the CEO and leadership team focus on what drives the most impact by managing time, priorities, and communication with precision and insight.

Time and prioritization

• Manage the CEO's schedule with a clear understanding of business priorities and strategic goals.
• Take a data-informed approach to how time is allocated, helping the CEO stay focused on what matters most.
• Anticipate needs, balance competing priorities, and continuously refine scheduling practices to support efficiency and energy.

Scheduling, travel, and logistics

• Coordinate complex domestic and international travel, agendas, and briefings.
• Anticipate changes, resolve issues quickly, and support smooth transitions between engagements.

Preparation and follow-through

• Prepare meeting briefs, background materials, and talking points.
• Track decisions and action items to ensure consistent follow-up and accountability across the organization.

Communication and relationship management

• Draft and review internal communications to ensure clarity and alignment with the CEO's voice and intent.
• Serve as a liaison between the CEO, executive team, board members, and external partners with professionalism and discretion.

Operational effectiveness

• Introduce lightweight systems that improve follow-through, communication, and visibility.
• Create a structure that helps the CEO and leadership team move quickly without added complexity.

Innovation and technology

• Use AI and modern productivity tools to streamline workflows, summarize materials, and enhance decision-making.
• Stay curious about new technology that can make executive operations smarter and faster.

Confidentiality and trust

• Handle sensitive information with discretion and professionalism.
• Build trusted relationships across all levels of the organization and maintain confidentiality at all times.

Who you are

• Highly organized, composed, and decisive under pressure.
• Trusted partner who exercises strong judgment and anticipates needs.
• Skilled communicator who can represent the CEO with professionalism and care.
• Operates with urgency, curiosity, and a solutions mindset.
• Comfortable balancing strategic support with hands-on execution.

Your sk
ill-set

• 5+ years as an Executive Assistant, including at least 2 years supporting a C-level executive; CEO experience strongly preferred.
• Proficiency with Google Workspace and Microsoft Office, plus calendaring, travel, and expense systems.
• Experience coordinating board or executive-level materials is a plus.
• Comfortable with occasional after-hours support tied to travel or urgent priorities.

What's in it for you

As a Pindropper, you join a rapidly growing company making technology more human with the power of voice. You will work alongside some of the best and brightest. We're a passionate group committed to excellence - but that doesn't stop us from enjoying the journey as a team with chess and poker tournaments, catered lunches and happy hours, wellness programming, and more. Because we take our jobs seriously, we add in time for rest with Unlimited PTO, Focus Thursday, and Company-wide Rest Days.

• *Within 30 days, you'll *
• Learn the CEO's priorities, communication style, and relationships.
• Build trust through reliable follow-through and early support of executive routines.
• *Within 60 days, you'll *
• Establish clear rhythm and structure around scheduling, meetings, and communication.
• Begin managing priorities and resolving conflicts with minimal oversight.
• *Within 90 days, you'll *
• Fully own the CEO's operating cadence, anticipating needs and identifying areas for efficiency.
• Implement small improvements that simplify how information and time are managed.

What we offer

As a part of Pindrop, you'll have a direct impact on our growing list of products and the future of security in the voice-driven economy. We hire great people and take care of them. Here's a snapshot of the benefits we offer:

• Competitive compensation, including equity for all employees
• Unlimited Paid Time Off (PTO)
• 4 company-wide rest days in 2025 where the entire company rests and recharges
• Generous health and welfare plans to choose from - including one employer-paid "employee-only" plan
• Best-in-class Health Savings