Office Administrator

Office Administrator - International Council of Community Churches

The International Council of Community Churches

The International Council of Community Churches (ICCC) is an international, intercultural, interracial fellowship of churches and ministry centers which seeks Christian unity in local, national and world relations. As people devoted to following Christ, we are committed to community, to treasuring diversity, to living our faith in service and love. The ICCC is a 501c3 organization, recognized by the Internal Revenue Service since 1958, organized and operating exclusively for charitable purposes. In 1950, two fellowships in the Community Church movement joined in a historic merger. At the time, their joining represented the largest interracial merger of religious bodies in America. The new creation was the International Council of Community Churches. Member churches united to be a fellowship of ecumenically minded, freedom-loving churches cooperating in fulfilling the mission of the Church in the world. As a post-denominational movement, the Council has witnessed and worked for Christian unity and reconciliation in human society. That is the work we consistently carry into the future.

Job Description - ICCC Part time Office Administrator

We are seeking a highly organized, tech-savvy, and proactive Part-Time Office Administrator to support our executive leadership team. The ideal candidate will bring strong administrative and communication skills, along with advanced computer proficiency, to help streamline operations, manage schedules, maintain digital systems and perform a wide variety of special duties, all with minimal oversight. The Office Administrator serves under the general direction of the Executive Director. Review and performance evaluations will be done by the Personnel Committee appointed by the Board.

This is a part-time position (approximately 20 hours per week), ideal for a self-starter with excellent judgment and keen attention to detail.

Essential Duties and Responsibilities: The Office Administrator will, as needed and required:

• Provide administrative, clerical and, when necessary, specialized support to the Executive Director, elected officers and Board members.
• Inform the Executive Director and President of needs, issues, and progress in relation to the Council's ministries, budget and programs.
• Manage day-to-day office activity including phone, email and other correspondence exercising discretion with respect to urgency and the possible need to refer or redirect an issue to another individual for attention and action.
• Act as a contact liaison with individuals and groups on behalf of the Executive Director and President.
• Make deposits, pay bills and regularly report budget information to the Executive Director and the Board. Reporting of information may require some tracking, analysis and the preparation of a wide variety of documents.
• Maintain and develop procedures for workflow efficiency while assisting in the solving of operational and/or procedural difficulties that may arise.
• Assemble and distribute routine and special reports for the Executive Director, President and/or the Board.
• Inform the Executive Director in a timely manner of technology, software and equipment needs required for efficient operations and procedures.
• Draft, edit and proofread correspondence, reports and presentations.
• Process event registrations and prepare minimal reports for such events.
• Perform other duties as assigned.

Technology and Systems

• Use advanced features of Microsoft Office (Word, Excel, PowerPoint, Access).
• Maintain and organize digital files and cloud storage (e.g., Google Drive,).
• Support CRM, donor databases, or newsletter platforms (e.g., Mailchimp).
• Prepare data entry, spreadsheets, analysis, finance (including accounts payable, receivable, QuickBooks.
• Coordinate virtual meetings via ZOOM.
• Provide light support on websites, social media, or e-newsletters.

Required Qualifications

• 3+ years of experience as an Office Administrator, Administrative Assistant, Administrative Professional, or similar role.
• Proficiency in Microsoft Office Suite and Zoom.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Excellent time management and organizational abilities.
• Strong attention to detail and follow-through.
• Must be able to lift up to fifty (50) pounds.

Preferred Qualifications

• Experience with nonprofit or mission-driven organizations.
• Knowledge of Mailchimp, Canva, CRM systems, or social media platforms.
• Familiarity with Relational Databases.
• Light graphic design, data visualization, or website editing skills.

Compensation and Schedule

• Part-time (20 hours per week)
• Remote or hybrid work available, depending on location
• Hourly rate commensurate with experience and region ($29.80–$40.38/hour)
• Flexible hours, with some availability; core business hours required

How to Apply

Please submit a resume