Administrative Assistant

Job Overview
Position is needed for a backup to the office manager, who handles or oversees PR, Bills, Sales Tax, Invoices, Schedules, Credit Card Statements, Reports, booking lodging etc.

This position is for a Small construction company that utilizes all it can for each of its employees. Team member will need to be detail oriented, have a good memory, and be able to be productive on his/her own time, being able to work from a list of changing to dos as well as keeping up with monthly deadlines

Duties

• Manage email/s and what to do with them
• Handle data entry, filing, and document proofreading to ensure accuracy and organization
• Utilize Google drive, QuickBooks, and other computer literacy tools for scheduling, correspondence, and record keeping
• Assist with calendar management
• Perform bookkeeping tasks using QuickBooks
• Support office management functions such as supply ordering and maintaining office equipment
• Coordinate with team members to ensure efficient workflow and communication across departments
• Maintain confidentiality of sensitive information at all times
• Handling multiple lines of communication or to dos on some days will be a must.

Skills

• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Strong organizational skills with the ability to multitask effectively
• Experience with office management systems and clerical procedures
• Knowledge of QuickBooks or bookkeeping experience is a requirement
• Exceptional customer service skills with professional phone etiquette
• Previous office experience, including administrative or clerical roles, is highly desirable
• Effective time management skills to prioritize tasks efficiently
• Personal assistant tasks such as errands, part runs, etc. ensure candidate for more hours if desired.

Job Type: Part-time

Pay: $ $21.00 per hour

Expected hours: 15 – 20 per week

Work Location: In person