Office Administrative Assistant

Overview
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team This vital role offers an exciting opportunity to support daily office operations, enhance workflow efficiency, and deliver exceptional customer service. As the backbone of our administrative functions, you will ensure the smooth running of the office environment, manage communication channels, and assist with a variety of clerical and organizational tasks. Your energetic approach and attention to detail will help foster a productive and welcoming workplace for staff, clients, and visitors alike.

Duties

• Manage front desk responsibilities, greeting visitors and clients with professionalism and warmth
• Operate multi-line phone systems, directing calls accurately and courteously while maintaining excellent phone etiquette
• Handle data entry tasks using computer skills in Microsoft Office, Google Workspace, and other relevant software to update records and maintain databases
• Organize and maintain filing systems, ensuring documents are accurately stored and easily retrievable
• Support calendar management by scheduling appointments, meetings, and events with efficiency and precision
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial record-keeping
• Provide customer support by addressing inquiries promptly, offering solutions, and ensuring positive interactions at all times

Requirements

• Proven office management or administrative experience with a strong background in clerical duties
• Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Experience with data entry, proofreading, filing, and maintaining accurate records
• Exceptional phone etiquette skills along with experience managing multi-line phone systems
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Personal assistant or medical/dental receptionist experience is a plus for understanding specialized office environments
• Knowledge of bookkeeping practices using QuickBooks or similar software is advantageous
• Demonstrated time management skills to prioritize tasks efficiently and meet deadlines

Join us as an Office Administrative Assistant and become an essential part of a vibrant team dedicated to operational excellence Your proactive attitude and commitment to organization will help us deliver outstanding service while fostering a positive work environment. We value your skills and enthusiasm—come grow with us

Job Types: Full-time, Part-time

Pay: $ $17.50 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person