Receptionist & Facilities Coordinator

Las Vegas, NV | On-site (Full-Time)

Job Summary
The Receptionist & Facilities Coordinator serves as the first point of contact for employees, visitors, and vendors while supporting daily office operations and facilities management. This role ensures professional front-office experience and maintains a safe, organized, and fully functional workplace by coordinating supplies, vendors, building needs, and shared spaces. The ideal candidate is detail-oriented, service-driven, and comfortable balancing administrative and facilities responsibilities in a fast-paced environment.

Key Responsibilities
Front Desk & Reception

• Greet and assist visitors, clients, and vendors in a professional and welcoming manner
• Manage incoming calls, emails and deliveries
• Maintain visitor logs, issue badges, and ensure compliance with office access procedures

Facilities & Office Operations

• Monitor office cleanliness, organization, and overall appearance
• Coordinate with vendors (janitorial, maintenance, electrical, HVAC, vending, etc.)
• Submit facilities service requests and work orders
• Conduct daily walkthroughs to identify and escalate facilities issues
• Coordinate employee and guest parking, including fob assignments, parking validations, and temporary vehicle accommodations.

Supplies & Inventory

• Manage inventory of office, kitchen, and breakroom supplies
• Submit and manage office supply order requests
• Ensure kitchens and shared spaces are stocked and maintained

Safety & Compliance

• Support workplace safety initiatives and building guidelines
• Assist with emergency preparedness and incident reporting
• Ensure signage and policies related to facilities are visible and up to date

Administrative Support

• Support Facilities, Operations, and Leadership teams as needed
• Maintain facilities documentation and vendor records
• Assist with special projects related to office improvements or expansions

Qualifications
Required

• High school diploma or equivalent
• 2+ years of experience in a receptionist, administrative, or facilities support role
• Strong customer service and communication skills
• Ability to multitask and prioritize in a fast-paced environment
• Proficient in Microsoft Office, with moderate to advanced proficiency in Microsoft Excel.

Skills & Competencies

• Experience coordinating vendors or facilities services
• Familiarity with building access systems or ticket service platforms
• Experience supporting multi-floor or corporate office environments
• Professional presence and communication
• Strong organizational and time-management skills
• Problem-solving and proactive follow-through
• Attention to detail
• Ability to work independently and collaboratively

Physical Requirements

• Ability to stand or walk throughout the workday
• Ability to lift and carry up to 25 lbs. (supplies, packages, etc.)

Work Environment

• Office-based, on-site role
• Interaction with employees, leadership, and external vendors daily

Why Join Us

• Play a key role in creating a positive workplace experience
• Collaborate across teams and departments
• Opportunity to grow within facilities and operations functions

What's the expected pay for this role?

• $20 - $21 per hour plus bonus opportunity
• The exact starting compensation to be offered will be determined at the time of selecting an applicant for hire and will be dependent on a wide range of factors, including but not limited to geographic location, skill set, experience, education, credentials, and licensure when applicable.

What benefits do we offer?

• Medical, Dental, and Vision benefits
• Life Insurance and Long-term disability plans
• Flexible Spending