Project & CAD Coordinator - Part-Time

Project & CAD Coordinator (Part-Time)

Location: On site as needed at our Doylestown, Warrington, North Wales Pa or Flemington NJ locations

Job Type: Freelance / Independent Contractor (1099)

Hours: Flexible ~ 10–25 hours/week (variable based on project load) On going

Compensation: Competitive hourly/project rate (based on experience)

About Us

A dynamic, design-forward architecture firm specializing in aquatic features, from high-end residential pools and spas to commercial aquatic facilities, concrete structures, pool houses, and supporting site elements. With a project base primarily in New Jersey, Pennsylvania, Delaware, Maryland and Virginia we are looking for an experienced, detail-oriented AutoCAD expert to join our team on a flexible, part-time freelance basis.

About the Role

We are seeking a highly organized and technically literate Project & CAD Coordinator to support our architecture and engineering (AEC) projects with a special focus on public health, recreation, and regulated facilities such as pools, healthcare centers, and community infrastructure.

This part-time consultant role blends project coordination, light AutoCAD work, and regulatory administration, perfect for someone who thrives on keeping teams aligned, files clean, and deliverables on track, without needing to be a full-fledged project manager or designer.

Key Responsibilities

Project Coordination & Internal Workflow

• Track and update project schedules and milestone deliverables
• Coordinate with multi-disciplinary teams: Architecture, Interior Design, MEP, Civil, Structural, and Ownership
• Monitor internal task progress and ensure timely follow-up (non-client facing)
• Use project management tools (e.g., Procore) to maintain and organize documentation

Technical & CAD Support

• Perform basic AutoCAD (CADD) tasks:
• Edit and update text
• Print and publish drawing sets
• Manage title blocks and drawing backgrounds
• Organize and maintain CAD detail libraries
• Familiarity with standard construction document components

Administrative & Organizational Duties

• Maintain master project schedules and deadline trackers
• Organize digital file structures (e.g., F:/ Drive clean-up and standardization)
• Build and manage a Spec Master Library
• Update company website and LinkedIn with project milestones and new content (in coordination with marketing)

Regulatory & DOH Compliance Coordination

• Support submission of forms, checklists, and permits related to:
• Department of Health (DOH)
• Department of Environmental Protection (DEP)
• Department of Community Affairs (DCA)
• Track project-specific health and safety requirements (e.g., pools, filtration, spraygrounds, etc.)

Ideal Candidate Profile

Title: Project & CAD Coordinator (Part-Time)

Experience: 3+ years in a technical role within Architecture, Engineering, or Construction industries

Work Style: Independent, detail-focused, and proactive multitasker

Preferred Background:

• Experience in public-sector or regulated AEC projects (healthcare, pools, rec facilities, government)
• Understanding of AEC project lifecycles and terminology

Technical Tools:

• AutoCAD (basic proficiency required)
• Procore or similar PM tools
• Microsoft Office / Google Suite
• Bonus: CMS experience (WordPress, Squarespace) for content updates

Soft Skills:

• Strong organizational and multitasking ability
• Excellent communication and follow-through
• Tech-savvy with a problem-solving mindset
• Comfortable working remotely with minimal supervision

Why Join Us?

• Flexible, remote work with manageable part-time hours
• Opportunity to work on meaningful public health and recreational projects
• Work with a collaborative, experienced team in the AEC space
• Make a real impact by keeping complex projects moving efficiently

Job Types: Part-time, Contract

Ability to Commute:

• Warminster, PA Required)

Work Location: Hybrid remote in Warminster, PA 18974