Administrative Assistant

Job Overview
We are seeking a detail-oriented and proactive Administrative Assistant to join our growing team at Barajas Auto Body. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing essential administrative support. This position requires strong organizational skills, effective communication abilities, and a commitment to delivering exceptional customer service.

Responsibilities

• Manage front desk operations, including greeting visitors and handling inquiries.
• Operate multi-line phone systems to efficiently manage incoming calls and messages.
• Perform data entry tasks, maintaining accurate records and filing systems.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Provide customer support by addressing client needs and resolving issues promptly.
• Utilize Microsoft Office and Google Workspace for document preparation, communication, and collaboration.
• Conduct proofreading of documents to ensure accuracy and professionalism.
• Maintain office organization through effective filing systems and clerical support.
• Support bookkeeping tasks as needed, including basic accounting functions using QuickBooks.
• Collaborate with team members to enhance office management processes.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Strong computer literacy with the ability to quickly learn new software applications.
• Excellent organizational skills with a keen attention to detail.
• Effective time management skills to prioritize tasks efficiently.
• Bilingual abilities are a plus for enhanced communication with diverse clients.
• Previous experience in an administrative role or as a personal assistant is highly desirable.
• Familiarity with dental or medical receptionist duties is advantageous but not required.
• Strong typing skills with an emphasis on accuracy in data entry tasks.
• Demonstrated phone etiquette and customer service experience to foster positive interactions. Join us as we strive for excellence in our administrative operations

Job Type: Full-time

Pay: From $25.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off

Work Location: In person