Executive Assistant

Office of Deputy Commissioner - Bismarck, ND - Executive Assistant

Play a pivotal role in facilitating the Health and Human Service's (HHS) Deputy Commissioner's daily activities, maintaining communication with internal and external stakeholders and ensure the smooth operation of the office. This position will report to the Executive Assistant to the Commissioner of HHS whom you will closely work with to gain knowledge of, assist with the maintenance of and establish standard operating procedures in the executive office.

As the Executive Assistant to the Deputy Commissioner, you will manage a busy calendar, coordinating appointments, meetings, and travel arrangements. You will prepare correspondence, reports, and presentations, ensuring accuracy and professionalism in all communications. Facilitating both internal and external meetings will be essential, including compiling agendas, recording minutes, and following up on action items.

To thrive in this position, you must possess proven experience as an executive assistant supporting C-level executives or senior management. Your organizational and time management skills will be crucial in prioritizing tasks effectively and meeting deadlines. Strong written and verbal communication abilities are required, with proficiency in Microsoft Office Suite and other relevant software. Maintaining composure and professionalism in high-pressure situations is essential, given the sensitive nature of the role, which demands discretion and trustworthiness in handling confidential information.

To be considered for this position, you must have an associate's degree and five (5) years of proven experience as an executive assistant or similar role or seven (7) years of proven experience. Experience in healthcare or public sector is a plus.

About HHS: ND HHS strives to make North Dakota the healthiest state in the nation by reinforcing the foundations of well-being: physical, economic, and behavioral. Those services are to be delivered as close to home as possible with a focus on dignity and respect. The keys to delivery of those services are the 2800 committed, compassionate ND HHS team members and more than $6 billion in funding from nearly 200 different federal, state, and special sources.

Location: This position requires onsite attendance due to its responsibilities and therefore will be based in the Judicial Wing of the North Dakota State Capitol in Bismarck, ND, and consistent attendance and reliable transportation are essential. Consideration may be given to occasionally work from home after the probationary period has ended.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.

Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures

Your resume should include information to demonstrate how you meet the minimum qualifications as posted. If the Department's Human Resource Division is unable to determine that you meet the minimum qualifications credit will not be given. All application material must be received on or before the closing date by 11:59 PM Central Standard Time (CST).

Applicants must be legally authorized to work in the United States. The Department of Health & Human Services does not offer or provide sponsorships.

This employer participates in E-Verify. Please visit the following website for additional information:

A copy of your qualifying degrees transcript and any applicable certifications or licensures must be provided at the time of an interview.

For more information about the position or if you need an accommodation, please contact Sally Meier at or at

Employing Unit: ND HHS - Office of Deputy Commissioner

TTY Number: ND Relay Service text); voice)

If you are experiencing technical difficulties with the Application Process or uploading attachments, please contact or

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect