Executive Personal Assistant

Overview
We are seeking a dynamic and highly organized Executive Personal Assistant to provide comprehensive support to 3 senior executives and ensure the smooth operation of their daily activities. This role is vital in managing complex schedules, coordinating projects, and handling a wide range of administrative tasks with enthusiasm and precision. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and excellent communication abilities. Join us to be a key driver of efficiency and professionalism within our organization

Duties

• Manage and maintain detailed calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
• Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing itineraries for executives' trips.
• Handle all aspects of office management, including filing, data entry, document proofreading, transcription, and maintaining organized records.
• Provide executive administrative support by preparing reports, presentations, and correspondence with attention to detail and professionalism.
• Oversee project coordination tasks by tracking deadlines, following up on action items, and ensuring timely completion of assignments.
• Manage communication channels through multi-line phone systems and professional phone etiquette; screen calls and respond appropriately.
• Facilitate event planning for meetings, conferences, or corporate functions by coordinating logistics, catering, venue arrangements, and attendee communication.
• Utilize bookkeeping software like QuickBooks for basic bookkeeping tasks; assist with invoicing, expense tracking, and financial record keeping.
• Support personal errands or tasks as needed to help executives focus on strategic priorities.
• Implement office procedures for filing systems (physical and digital), manage front desk responsibilities, and ensure a welcoming environment for visitors.
• Use tools such as DocuSign for electronic document signing; proofread documents to ensure accuracy before submission or distribution.

Experience

• Proven experience as an executive personal assistant or in a similar administrative support role with a minimum of several years of office experience.
• Demonstrated expertise in office management tasks such as filing systems, data entry, clerical work, and customer service interactions.
• Strong background in event planning, project coordination, and calendar management using Microsoft Office Suite (Word, Excel) and Google Workspace applications.
• Familiarity with QuickBooks or similar bookkeeping software for basic financial tasks; experience with invoicing and expense reporting is preferred.
• Excellent typing skills combined with high proficiency in computer literacy across various platforms including Microsoft Outlook Calendar and multi-line phone systems.
• Exceptional organizational skills with the ability to prioritize multiple tasks efficiently while maintaining attention to detail.
• Strong communication skills with professional phone etiquette; ability to proofread documents accurately and perform transcription when needed.
• Experience supporting high-level executives in fast-paced environments; ability to handle sensitive information discreetly. Join us as an Executive Personal Assistant if you are energetic about delivering exceptional support that empowers leadership to succeed Your proactive approach will help streamline operations while fostering a professional yet lively workplace atmosphere.

Job Types: Full-time, Part-time

Pay: $ $25.00 per hour

Expected hours: 40 per week

Work Location: In person