Administrative Assistant

The Role: Impact & Key Responsibilities

This full-time (40 hours/week), salaried position provides crucial administrative support to the Medical Director and clinical providers. The ideal candidate will be a proactive cornerstone of our clinical and administrative operations.

Core Keywords & Functions:

• Office Management: Overseeing general office management and maintaining an efficient, professional clinical setting.
• Scheduling & Coordination: Expertly managing and maintaining provider schedules and calendars, ensuring optimal workflow.
• Financial Administration: Handling ongoing invoicing and billing processes with accuracy and attention to detail.
• Document Management: Meticulously proofreading/editing clinical documentation, maintaining confidential patient records, and preparing necessary reports.
• Office Operations: Ordering and managing office supplies, and creating/updating essential clinic forms.
• Patient & Stakeholder Relations: Providing excellent professional communication and support to patients both over the phone and in the clinic.

Note: Experience in a medical setting is helpful but not required.

About the Institute for Sexual Wellness (ISW)

ISW is a recognized leader in preventing sexual violence through a joint focus on rehabilitation and risk management of individuals with problematic sexual behaviors. We believe in creating safer communities by improving client well-being and decreasing sexual recidivism.

Our work involves essential collaboration with key stakeholders in the criminal justice system and other agencies, including:

• Massachusetts Department of Correction
• Massachusetts Department of Probation
• Committee for Public Counsel Services
• many other state and community agencies.

ISW also provides consultation, expert testimony, and training on local, state, and national levels, supporting law enforcement, judicial, and healthcare sectors.

Qualifications for Success

We are looking for candidates who possess:

• Exceptional communication skills and interpersonal skills.
• Proven problem-solving abilities.
• Experience in a fast-paced environment, demonstrating the ability to keep on-task independently.
• Flexibility and an unwavering commitment to the clinic's mission.

Benefits & Schedule

• Salaried Position with healthcare benefits included.
• A hybrid schedule may be considered for the right candidate.
• Flexible daily hours (to be discussed).

Job Type: Full-time

Pay: $50, $60,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Work Location: In person