Assistant Project Manager

Position Summary
The Assistant Project Manager supports the planning, coordination, and execution of construction materials testing and engineering projects. This role assists the Project Manager with project scheduling, field technician coordination, report reviews, client communication, and quality assurance to ensure project requirements are met accurately, on time, and within scope. The position serves as a key liaison between project managers, field and laboratory staff, subcontractors, and clients. This position ensures smooth project flow, accurate testing deliverables, and strong client satisfaction while supporting both project success and overall quality of the project.

Key Responsibilities
Project Coordination & Support

• Assist the Project Manager with daily oversight of high-volume, production-driven testing operations.
• Support preparation of project schedules, work plans, budgets, and staffing projections.
• Coordinate field and laboratory testing activities, ensuring proper staffing, equipment, and resources.
• Develop and maintain technician schedules to support extended or 24-hour production operations as required.
• Monitor project progress and promptly identify issues or schedule impacts.
• Maintain organized project documentation, including test logs, schedules, certifications, and submittals.

Technical & Quality Management

• Review daily field and laboratory reports for accuracy, completeness, and compliance with project specifications (e.g., ASTM, AASHTO, local agency requirements).
• Assist with preparing final test reports and deliverables for clients.
• Support calibration, maintenance, and documentation of CMT equipment in coordination with lab personnel.

Client & Stakeholder Coordination

• Communicate with clients, contractors, and project teams regarding testing schedules, results, and project needs.
• Respond to routine client inquiries and escalate complex issues to the Project Manager.
• Participate in project meetings, progress reviews, and field coordination sessions.

Financial & Administrative Support

• Assist with tracking project budgets, productivity metrics, and billing status.
• Support preparation of invoices or time-and-materials documentation.
• Maintain organized records in the company's project management software.

Field Support (as needed)

• Provide on-site support for field technicians or observe complex testing tasks.
• Occasional involvement in field/lab testing to understand project requirements or address technical issues (e.g., concrete testing, soil compaction, asphalt, rebar inspections).

Minimum Qualifications

• Associates Degree in Civil Engineering, Construction Management, Materials Engineering, or related field.
• 2+ years of experience in construction materials testing or construction project coordination as an assistant project manager.
• Valid driver's license with clean driving record
• Excellent organizational skills with the ability to manage multiple tasks.
• Strong verbal and written communication abilities.
• Proficiency with project management software or scheduling tools.
• Ability to work nights/weekends as required
• Ability to work collaboratively with field technicians, engineers, and clients.
• Problem-solving attitude with attention to detail and quality.

Preferred Qualifications

• Bachelor's degree in Civil Engineering, Construction Management, Materials Engineering or related field.
• 5+ years of experience in construction materials testing or construction project coordination as an assistant project manager.
• Experience working with engineering consultants, contractors, or public agencies (DOT, municipalities).
• ACI Concrete Field Testing Technician – Grade I
• NICET Level II or higher in Construction Materials Testing
• WAQTC, ICC Reinforced Concrete, Nuclear Gauge certification, or other regional equivalents