Administrative Coordinator

Job Summary
We are seeking a dynamic and highly organized Administrative Coordinator to join our team This energetic role is vital in ensuring smooth office operations, providing exceptional customer service, and supporting various administrative functions. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent organizational skills, and possess a proactive attitude. As an Administrative Coordinator, you will be the backbone of our office, managing daily tasks with enthusiasm and precision to help our team succeed and deliver outstanding support to clients and staff alike.

Duties

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
• Issues purchase order numbers. Enters them into the computer, files them for the Directors final approval and forward them to accounts payable.
• Receives and records road complaints and forwards to the Director for action.
• Reviews Timecards to ensure personnel are clocked in, also ensures all personnel time off and sick time are entered and recorded. Ensures time cards are forwarded to Director.
• Ensures all supplies and parts are ordered for maintenance and office after receiving quotes.
• Receives fuel bids and orders fuel weekly for every County Department. Ensures fuel truck is downloaded also.
• Records monthly fuel tank test, monthly fuel invoices and renew fuel tank registration annually for Director's approval.
• Briefs and supervises inmates on a daily basis, also ensures inmates are briefed on the duties and Material Safety Data Sheets (Hazardous Material).
• Ensures end of the month reports are complete and ready for the Director's review and approval.
• Enters and ensures underground/overhead locates are submitted and responses are recorded for work sites.
• Assists and ensures new employees hire packets are completed for the Director's review.
• Ensures new employees are enrolled in Decatur County health and dental insurance programs.
• Ensures on call schedules are submitted for the Director's approval and posted for all employees.
• Ensures annual re-certifications for Georgia Department of Corrections is accomplished.
• Ensures any additional task deemed necessary by the Director is accomplished.
• Ensures underground storage tanks are certified and in compliance with Department of Natural Resources.
• Performs related duties.
• Excellent computer skills with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and basic computer literacy
• Prior experience working at a front desk or as a receptionist in medical or dental settings is highly desirable
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Strong organizational skills with the ability to multitask efficiently in a busy environment
• Experience managing calendars, scheduling appointments, and handling multi-line phone systems with professionalismJoin us as an Administrative Coordinator and become an essential part of our vibrant team We value proactive individuals who bring energy, clarity, and dedication to their work. This paid position offers the opportunity to develop your skills across office management, customer service, and clerical functions while supporting a collaborative environment focused on excellence.

Pay: $ $18.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person