Administrative Assistant

Administrative Assistant to support our construction project management team. The ideal candidate will assist with daily administrative operations related to construction projects, maintain accurate project records, support communication with vendors and subcontractors, and help ensure that project deliverables and documentation are completed on time.

Key Responsibilities

• Provide administrative support to Project Managers and field teams.
• Prepare, organize, and maintain project documentation including contracts, submittals, RFIs, change orders, permits, project reports, and closeout packages.
• Assist with bid preparation and proposal submissions.
• Track project schedules, deadlines, materials, and delivery coordination.
• Process invoices, purchase orders, and expense reports.
• Maintain subcontractor and vendor files, including certificates of insurance and compliance documentation.
• Schedule meetings, take minutes, and distribute updates to internal and external stakeholders.
• Communicate professionally with clients, subcontractors, and government agencies.
• Manage project databases and digital filing systems.

Qualifications

• Associate or Bachelor's degree in Business Administration, Construction, or related field preferred.
• 2+ years of experience in administrative support, preferably in construction, engineering, or architecture.
• Strong organizational and documentation skills with attention to detail.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and project management platforms (preferable).
• Ability to multitask and manage competing priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Bilingual (English/Spanish) required.

MSSS GROUP is an equal employee M/F/V/I

Job Type: Full-time

Pay: $ $20.00 per hour

Benefits:

• Paid time off

Education:

• Associate (Required)

Experience:

• Microsoft Office: 2 years (Required)

Language:

• Advanced English (Required)

Work Location: In person