Litigation Secretary

Cooley is seeking a Litigation Secretary in our San Francisco office.

Position summary: The Litigation secretary will provide complex and specialized secretarial and administrative support to attorneys and other timekeepers. Specific duties and responsibilities include, but are not limited to the following:

Position responsibilities:

· Complete all document processing and correspondence assignments accurately and within timekeepers' stated timeframes

· Manage, organize, and maintain all documents and pleadings up to date in iManage and a shared M drive.

· Maintain attorney/paralegal calendar, including scheduling and coordinating meetings and inputting all court related deadlines to team members

· Communicate with docket department for all litigation related deadlines

· Redline documents using Litera program

· Draft pleading and discovery documents to support timekeepers and case team which may include creating a master caption; drafting a shell notice; shell declaration; shell proposed order, and proof of service

· Arrange for court filings and service of documents; electronically file and serve documents required by state, Federal and local rules

· Arrange and coordinate with a vendor for Service of Process of new complaints and subpoenas

· Arrange and coordinate with a vendor to provide courtesy and/or chambers copies after a filing

· Handle Attorney Admissions to Various Courts (California, Washington State, NY, etc.)

· Coordinate and request court reporters and videographers for depositions and court hearings

· Assist with deposition exhibits preparation 

· Assist, draft, and coordinate service of subpoenas

· Proofread documents

· Conduct basic legal research

· Assist with documents to DocuSign

· Handle all incoming telephone calls and placement of outgoing calls in a professional manner

· Maintain good client relationships for attorneys

· Enter time using Intapp daily

· Assist other team timekeepers, as needed

· Prepare New Business Forms for new and existing clients, conflict sheets and draft engagement and waiver letters

· Prepare and process invoices, expense reports, check requests, travel reimbursements, cell phone reimbursements and health club reimbursement forms, etc. in accordance with accounting guidelines

· Assist with requesting conference rooms for various client meetings and depositions

· Copy documents that are not appropriate to send to the Copy Center

· Make travel arrangements, adhering to the firm's Travel Policy

· Review, distribute and process prebills

· Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses

· All other duties as assigned or required

Skills and experience:

Required:

· After orientation at Cooley, exhibit proficiency in iManage and other firm applications

· Available to work overtime, as required

· Proficiency in Microsoft Office Suite

· Keep abreast of court rules and procedures and understand legal terminology

· Previous litigation secretarial experience

Preferred:

· Bachelor's degree

Competencies:

· Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines and maintain flexibility with work assignments (including changes in timekeeper assignments) and work schedule

· Ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary

· Demonstrate initiative, diplomacy, and tact

· Possess excellent written, communication and proofreading skills with attention to detail

· Ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel and others

· Reliable, committed, and punctual

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.

The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $ $51.00 ($70, $99,450.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings