Executive Assistant

This is not a traditional assistant role.

You will work directly with a high-performance CEO who operates two fast-moving businesses:

• AutoGiants – a multi-location auto dealership
• Batista Academy – a private coaching academy for elite business owners (clients invest $25,000–$100,000)

The CEO's mind moves fast. Days start early. Messages can come early morning or late evening. Travel is frequent. Priorities shift quickly.Your role is to bring order, polish, and control to a very big operation — without slowing it down.

This position is ideal for someone who:

• Is calm, polished, and highly organized
• Thrives in proximity to power and decision-making
• Enjoys being the gatekeeper, coordinator, and trusted right hand
• Takes pride in professionalism, presentation, and discretion

What You'll Be Responsible For

CEO & Client Support

• Managing complex calendars, reminders, travel, and schedules
• Coordinating private coaching sessions with high-net-worth clients
• Acting as a professional, concierge-style point of contact
• Handling contracts, follow-ups, and client communication with class and precision

Operations & Project Coordination

• Overseeing podcast scheduling, Zoom webinars, and online events
• Managing webinar schedules, follow-ups, and CRM workflows
• Coordinating with internal teams handling landing pages, VSLs, and marketing
• Ensuring nothing slips through the cracks

Financial & Administrative Oversight

• Monitoring money in / money out (AP/AR awareness)
• Following up on invoices, client payments, and vendor bills
• Organizing financial summaries and trend reports for fast decision-making

Research & Reporting

• Researching markets, data, trends, and opportunities
• Summarizing insights clearly so the CEO can make decisions quickly
• Preparing concise briefs, not long explanations

CRM Management

• Using GoHighLevel to manage follow-ups, pipelines, and client flow
• Ensuring no leads or clients are left unattended

What We're Looking For

• Naturally polished, professional, and composed
• Strong written and verbal communication
• High attention to detail and follow-through
• Comfortable working with high-net-worth individuals
• Discretion, loyalty, and emotional intelligence
• Experience as an executive assistant, operations coordinator, or senior admin
• CRM experience (GoHighLevel strongly preferred)

This Is NOT for You If

• You need strict 9–5 structure
• You get flustered by urgency or changing priorities
• You prefer being told exactly what to do
• You lack ambition or long-term drive

Why This Role Is Special

You will be deeply trusted, well compensated, and positioned next to a powerful operator. This is a career-defining role for someone who wants proximity to leadership, growth, and influence — not just a job.

Job Type: Full-time

Pay: $80, $100,000.00 per year

Benefits:

• Flexible schedule

Experience:

• Executive administrative support: 3 years (Preferred)
• Financial management: 3 years (Preferred)
• GoHighLevel: 1 year (Preferred)

Ability to Commute:

• Woodbridge, VA Preferred)

Work Location: In person