Senior Proposal Coordinator

Job Type:
Full-time

Location:
Remote, must be authorized to work in the United States

Job Description
Safal Partners is seeking an experienced Senior Proposal Coordinator to support overall corporate growth. This role serves a key function on the Business Development (BD) team, coordinating and organizing all work required to develop competitive, high-quality, and fully compliant proposals across our growing portfolio of federal, state and local public sector opportunities as well as philanthropic clients. This role is designed for someone with proven project coordination experience who excels at project management, cross-team collaboration, administrative precision, and maintaining high-quality proposal infrastructure to ensure smooth operations, strong communication, and consistent BD pipeline support. The ideal candidate is detail-oriented, deadline-driven, and proactive, with exceptional communication and organizational skills and preferably experience in federal, state and local contracting.

Duties And Responsibilities
Proposal Coordination & Preparation

• Serve as central coordinator for full proposal lifecycle – from RFP release through submission and post-submission debrief and follow-up.
• Assist proposal leads by analyzing RFQs, RFPs, and RFIs and developing proposal outlines, compliance matrices, and writing plans.
• Create and maintain new proposal folders, proposal timelines, color-review schedules, and team meetings to coordinate input from technical, design, and leadership teams.
• Work with proposal lead to identify proposal team members, schedule kickoff meeting and invite team members, co-lead with proposal lead and follow-up with proposal and meeting plans.
• Manage data calls with external partners and collect required material from internal stakeholders (past performance, resumes, etc.).
• Assist pricing lead with pricing considerations and input, reviewing for compliance.
• Manage production, ensure compliance, and handle electronic submission of final proposal.

BD Pipeline Support

• Monitor federal and state procurement portals and tools such as FedBizOpps, GovWin, etc. and alert business leads to new or revised opportunities.
• Serve as Salesforce Administrator. Manage