Administrative Assistant

Administrative Assistant (CNO)

Schedule: Full-time, Days

Your experience matters Rutherford Regional Health System is part of Lifepoint Health, a diversified healthcare delivery network with facilities coast to coast. We are driven by a profound commitment to prioritize your well-being so you can provide exceptional care to others. As an Administrative Assistant joining our team, you're embracing a vital mission dedicated to making communities healthier . Join us on this meaningful journey where your skills, compassion and dedication will make a remarkable difference in the lives of those we serve.

More about our team

Serves as Administrative Assistant to the Chief Nursing Officer. Provides support for Nursing Supervisors and Clinical Coordinators and assumes primary responsibility for all clerical functions of Nursing Administration. Reports to the Chief Nursing Officer.

How you'll contribute

An Administrative Assistant who excels in this role:

• Provides typing services for nursing administration, including minutes, procedures, check requests, position postings, and leave requests.
• Maintains records in nursing administration, including payroll processing and timekeeping software.
• Acts as a resource for nursing personnel, assisting with check requests and verifying expense reports for signature.
• Sorts and distributes hospital mail, manages postage machine supplies and service requests.
• Serves as liaison between nursing administration, other departments, employees, medical staff, and outside agencies. Manages calendars, meetings, appointments, travel arrangements, email announcements, and software support.
• Arranges, facilitates, and documents departmental meetings, including preparing agendas, distributing materials, and creating presentations.
• Provides support to the CEO and CFO in the absence of their Administrative Assistant or as needed.
• Assists the Chief Nursing Officer with daily tasks including screening calls, correspondence, calendar management, and travel arrangements.
• Performs routine secretarial duties such as ordering supplies and updating departmental software.
• Participates in performance improvement and continuing education.
• Maintains regular and reliable attendance.
• Performs other duties as assigned.

Why join us

We believe that investing in our employees is the first step to providing excellent patient care. In addition to your base compensation, this position also offers:

• Comprehensive Benefits: Multiple levels of medical, dental and vision coverage for full-time and part-time employees.
• Financial Protection & PTO: Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off.
• Financial & Career Growth: Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match.
• Employee Well-being: Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs).
• Professional Development: Ongoing learning and career advancement opportunities.
• Free travel and entertainment discount program to ensure you enjoy your time away from work.

What we're looking for

Applicants should have a high school diploma or equivalent. Additional requirements include:

• This role requires a high level of discretion and the ability to maintain strict confidentiality when handling sensitive information related to staff, patients, and organizational operations.
• Minimum of three years of clerical experience.
• Physical Requirements: Primarily clerical and computer-based work with frequent sitting, standing, and walking. Occasional bending, lifting, and reaching.
• Exposure: Occupational exposure possible; minimal contact with bloodborne pathogens or hazardous materials.
• Protected Health Information Accessed: Demographic, Clinical, Insurance, Financial, Complete Medical Record.
• Patient Populations Served: Does not provide direct patient care.

More about Rutherford Regional Health System

Rutherford Regional Health System is a 143-bed acute care facility that has been offering exceptional care to Rutherford County for over 100 years. Offering a broad array of inpatient and outpatient care, Rutherford Regional is dedicated to providing patients with a full range of services to meet their healthcare needs. We provide our services in a caring, professional environment through the teamwork of our medical staff and employees.

EEOC Statement

"Rutherford Regional Health System is an Equal Opportunity Employer. Rutherford Regional Health System is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment."

We employ and provide care to people from all walks of life. We are committed to promoting healing, providing hope, preserving dignity and producing value with an inclusive workforce in which diversity is leveraged, respected, and reflective of the patients, family members, customers and team members we serve.Lifepoint Health is a leader in community-based care and driven by a mission of Making Communities Healthier. Our diversified healthcare delivery network spans 29 states and includes 63 community hospital campuses, 32 rehabilitation and behavioral health hospitals, and more than 170 additional sites of care across the healthcare continuum, such as acute rehabilitation units, outpatient centers and post-acute care facilities. We believe that success is achieved through talented people. We want to create places where employees want to work, with opportunities to pursue meaningful and satisfying careers that truly make a difference in communities across the country.