Administrative Assistant

Administrative Assistant

Full Time

Masonic Villages of Pennsylvania - Elizabethtown Campus - is immediately hiring for an Administrative Assistant.

With over 145 years of providing award-winning care and services across the state of PA, Masonic Villages is driven by our Mission of Love to assist individuals in realizing their potential and enjoying the highest possible quality of life.

Why Choose Masonic Villages:

Each campus is supported by corporate leaders who are fully invested in our Mission of Love and hiring like-minded individuals who are committed to providing heartfelt customer service and contributing to our team environment. When you join our team you can expect:

• Comprehensive industry-leading benefits package ***
• Vacation Time/Flex Time and Paid Holidays ***
• Pay on-demand. Access to a portion of your earned wages in real-time.
• Discounted Grocery gift cards
• Tuition and Educational Reimbursement ***
• Discounts for onsite Daycare
• Free Gym and Pool Membership ***
• Paid lunch break ***
• Discounted tickets for movies, theme parks, hotels, and MORE
• Shoe discounts
• Cell phone discounts
• Weekend differentials and additional shift differentials
• Employer matched Retirement Savings with free financial planning ***
• Employer - sponsored Employee Assistance Program (EAP)
• A commitment to growing our leaders with leadershipmentorship programs available

Key: *** = Full TimePart Time Regular Staff Only

As an Administrative Assistant, you will carry out our Mission of Love by performing a variety of administrative duties in support of the Finance Department.

Our Administrative Assistant is responsible for the following:

• Greet visitors, residents and employees coming into the office, answer their questions, or direct them to the appropriate person or department. Duties include answering all incoming calls and forwarding them to the appropriate personnel.
• Order and maintain office supplies for the Finance Department.
• Oversee the mail management duties include sorting incoming mail, scanning, distributing, processing and tracking all certified and overnight mail, meter all outgoing mail, and serve as primary contact and support for postage and folding equipment.
• Oversee maintenance management of departmental equipment and office space by coordinating service calls or completing internal maintenance requests.
• Maintain and update the Finance Department intranet, including serving as gatekeeper for ConvergePoint which contains Finance and Purchasing related policies and procedures.
• Responsible for scheduling conference rooms, quarterly staff meetings, leadership meetings, staff check-ins.
• Ensure Finance Department related documents are current and are uploaded to the MV Intranet (e.g., W9s, and phone lists)
• Process Finance Department invoices through using the appropriate Workday expense requisition function. In addition, process all new Masonic Villages leases through Workday in accordance with accounting requirements.
• Other duties as assigned.

What You Have

• High school graduate or equivalent.
• Proficiency in computer operations. Demonstrated experience with Microsoft Office Suite to include spreadsheet development and data analysis functionalities. Efficient management of digital files and databases. Experience with cloud-based collaborative tools (e.g., Microsoft Teams, SharePoint) preferred.
• Possess exceptionalcommunication skills, demonstrate a high degree ofadaptability, and exhibit meticulousattention to detail. Have a collaborative mindset with strongteamwork capabilities, the ability to think critically, a commitment to professional growth as acurious and continuous learner, and the negotiation and persuasive skillsnecessary to influence key stakeholders and drive business outcomes.
  Demonstrates strong time management skills by effectively prioritizing tasks, managing competing demands, and consistently meeting deadlines as assigned. Maintains accountability for deliverables, proactively communicates progress, and ensures timely completion of responsibilities in alignment with team and organizational goals.

We are proud to be an equal opportunity employer.