Administrative Programs Officer

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Job Description:

DUTIES:

• Manages all functions of the institutional records office.
• Revises and updates facility procedures corresponding to established agency policies and maintains compliance with ACA standards.
• Serves as ACA Accreditation Manager and trains staff In ACA file preparation.
• Supervises administrative support staff.
• Serves as litigation contact for the facility in all legal matters.
• Assists with tort claim investigations as needed and prepares facility response.
• Serves as Retention Coordinator and Public Information Officer for the facility.
• Chairs institutional disciplinary committee on a rotating basis.
• Advises state and federal officials, agency heads, board-commission-council members, agency employees, special interest group representatives, and the public on matters pertinent to agency policy and procedures to provide interpretations, to respond to concerns involving the assigned functions, and to intercept and/or mitigate adverse reactions, concerns, or pressures.
• Develops and manages agency program-administrative function or associated processes, plans, and projects that include goals, funding sources, constraints, performance metrics and success criteria, and development, installation, and evaluation action steps; coordinates all aspects of the projects to ensure progress and adherence to plans.
• Drafts and reviews management proposals; prepares or directs preparation of legal and budgetary impact statements; identifies opinions, options and consensus and provides recommendations to the immediate supervisor or senior management.
• Plans and coordinates special research and investigative assignments regarding functional and operational problems and issues to develop and recommend courses of action or corrective actions.
• Monitors correspondence and refers it to other staff for reply or collects background information and writes appropriate responses to ensure proper disposition of inquiries.
• Monitors the agency's progress toward meeting established goals and objectives by compiling, reviewing, and assessing reports and records to identify the cause and impact of delays or other problems.
• Monitors/authorizes budge grant expenditures for program-administrative functions assigned; reviews and evaluates actual and projected costs and other information pertinent to budgetary/grant requests and coordinates or consolidates and recommends approval to the immediate supervisor to ensure budget/grant requirements are met.
• Examines/monitors operations for compliance to policies, procedures, and processes to provide guidance to agency employees, state and local government officials and employees, and the public to ensure proper application of these directives and processes; evaluates current proposed policies, procedures, and processes pertinent to program-administrative functions to determine their utility and effectiveness and recommend modifications and improvements.
• Oversees work of contractors/subcontractors to ensure quality/timeliness of work and compliance with contract provisions; prepares progress reports for program-administrative managers, legislative/budgetary officials, and other federal and State governmental representatives.
• Oversees administrative activities involving staffing, budgetary, information/communication systems, and facility/property management to establish, maintain, and/or improve the efficiency of functions assigned and activities directed.

Requirements / Qualifications

Minimum Qualifications: Associate degree in public or business administration, accounting, or any discipline related to the work assigned. One year of experience in administrative, business management or technical support work including collecting and interpreting statistical, financial, program, or administrative data; or interpreting laws, rules, regulations, and processes. Experience may substitute for education on a year-for-year basis.

Preferred Qualifications : At least one-year administrative support experience. Experience in interpreting laws, rules, regulations and processes or in reviewing and evaluating administrative records and reports. Experience with ACA accreditation process; supervising staff; public speaking; litigation. Post high school coursework in Public Administration, Criminal Justice or related field. Experience with Adobe software.

Other: A valid driver's license is required. Applicants accepting a job offer must pass the following pre-employment exams in this order: medical exam, and at a randomly announced time, pass a drug test. Once at the Staff Training Academy, must successfully complete the fully paid NE Corrections Training Program.

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Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.