Executive Assistant

Job Title:

Executive Assistant

Company:

Detox Nation

Location:

Remote (U.S.-based preferred)

Employment Type:

(Part Time - to potentially Full Time)

Reports To:

CEO & COO

About Detox Nation

Detox Nation is a fast-growing wellness company dedicated to helping people reclaim their health through transformative detox programs, expert-led education, and premium supplements. We operate with a mission-driven, heart-centered approach—and we're looking for an Executive Assistant who brings the same level of care, clarity, and excellence to their work.

About the Role

As Executive Assistant to the CEO of Detox Nation, you'll play a critical role in keeping the business moving efficiently and strategically. You'll manage high-level administrative tasks, streamline communication, coordinate key meetings and projects, and serve as a trusted partner in optimizing time and resources. If you're highly organized, proactive, and thrive in a mission-driven remote team, we'd love to hear from you.

Key Responsibilities

Administrative Support

• Provide top-level support to the CEO and executive team.
• Anticipate needs and proactively remove roadblocks to execution.

Calendar & Travel Management

• Schedule and manage appointments, meetings, and travel.
• Prioritize and adjust calendar items to support executive focus.

Email & Communication Management

• Screen and respond to emails and messages on behalf of the CEO & COO.
• Draft clear, professional correspondence and ensure timely follow-up.

Meeting Coordination

• Prepare agendas, take accurate meeting notes, and follow up on action items.
• Coordinate team and stakeholder meetings with timeliness and precision.

Task & Project Management

• Track daily tasks and long-term projects to ensure on-time completion.
• Delegate and follow up on team assignments as needed.

Document & File Organization

• Maintain organized digital files, contracts, and records.
• Ensure confidentiality and ease of access across platforms.

Internal & External Liaison

• Act as a point of contact between the CEO, COO, and team, vendors, and clients.
• Foster smooth communication and strong relationships across stakeholders.

Strategic & Confidential Support

• Handle sensitive information with absolute discretion.
• Offer ideas to improve systems, processes, and workflows.

Qualifications

• 3+ years experience as an Executive Assistant or in a similar administrative support role.
• Excellent organizational, time management, and communication skills.
• Comfortable working remotely with strong self-management and accountability.
• Tech-savvy—proficient with tools like Google Workspace, project management platforms (e.g. ClickUp, Slack, Zoom, etc.)
• Experience in the health, wellness, or coaching industry is a plus.
• High emotional intelligence, discretion, and a solutions-oriented mindset.

Why Join Detox Nation?

• Mission-driven company making a real impact in people's lives
• Collaborative and supportive remote team culture
• Opportunity to grow with a fast-scaling brand
• Work hours within Pacific time zone preferred