Administrative Assistant

K2J Marketing Partners is a full-service, women-owned national marketing firm established to create reliable organization that each one of our partners can depend on to develop their casino gift giveaway programs and execute their promotional needs & events.

Job Summary
The Administrative Assistant will support K2J Marketing Partners' Senior Vice President / Partners (2), while also contributing to the operational needs of the office, collaborating with all K2J team members to help our entire organization thrive with minimum supervision. In addition, the Administrative Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to manage a wide variety of undertakings and confidential matters with discretion.

Responsibilities

• Administrative Sales Support for Executive Management: Work closely with partners (2) by assisting with proposals, client quotes, client sales and orders, and maintaining CRM.
• Communication: Greet visitors, answer, and direct phone calls, and manage incoming and outgoing mail and faxes.
• Scheduling: Coordinate and manage calendars, schedule appointments, and arrange staff and client meetings.
• Record Keeping: Maintain and update electronic and physical filing systems, databases, and other confidential records.
• Document Preparation: Prepare memos, invoices, reports, and presentations. In addition to HR Projects, State Licensing, WBE Licensing.
• Office Management: Order office supplies, manage inventory, and ensure the office is well-maintained.
• Travel and Event Coordination: Make travel arrangements and assist with event planning.
• Data Entry: Perform data entry and basic bookkeeping tasks.

Qualifications

• 4+ years of hands-on executive assistance or administrative experience.
• High school diploma required; associate's degree preferred.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and Adobe Acrobat; able to learn new systems quickly.
• Strong written, verbal, and interpersonal communication skills
• Highly organized, meticulous, and able to multitask under pressure.
• Proactive self-starter with strong problem-solving and time-management skills
• Team player with a customer service mindset and flexibility in a fast-paced environment

We look forward to welcoming a dedicated Administrative Assistant who thrives in a dynamic environment and contributes positively to our team

Job Type: Full-time

Pay: From $75,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person