Administrative Assistant

The Administrative Assistant will partner and coordianate with the Executive Assistant to the C-Suite, providing essential administrative support . This role requires advanced organizational skills, keen attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.

• Provide administrative support, including managing expenses in Concur, calendar management, meeting and event planning, travel arrangements, and preparing and printing documents.
• Assist in maintainining multiple calendars in Microsoft Outlook, constructing agendas and calendar details as far in advance as possible (including those for high-level visitors), highlighting key events, and coordinating meetings, meals, and video/audio conferences.
• Coordinate and oversee extensive travel plans, both domestic and international, creating itineraries that involve different time zones, airline and hotel preferences, client contact details, and materials needed for meetings.
• Prepare and organize important documents, including PowerPoint presentations as needed.
• Greet guests, visitors, and clients.
• Undertake ad-hoc tasks and projects as required.
• Work directly with all internal team members,