Personal Assistant

Personal & Executive Assistant

Job Summary

The Personal & Executive Assistant provides high-level administrative, organizational, and personal support to an executive. This role requires exceptional discretion, strong communication skills, and the ability to manage both professional and personal tasks efficiently. The ideal candidate is proactive, detail-oriented, tech-savvy, and capable of anticipating needs while operating with minimal supervision.

Key Responsibilities

Executive Support

Manage complex calendars, scheduling meetings, appointments, and travel

Coordinate domestic and international travel (flights, hotels, transportation, itineraries)

Prepare agendas, presentations, reports, and correspondence

Act as a gatekeeper and liaison between the executive and internal/external contacts

Handle confidential and sensitive information with discretion

Assist with meeting preparation, follow-ups, and action tracking

Personal Support

Manage personal schedules, appointments, and commitments

Coordinate household services, vendors, and contractors

Assist with personal travel planning and family logistics

Handle personal errands, purchases, and special requests

Manage personal documents, records, and reminders

Administrative & Operational Support

Organize digital and physical files

Track expenses, process reimbursements, and assist with budgeting

Coordinate events, dinners, and special occasions

Support project management and task prioritization

Maintain systems to improve efficiency and organization

Required Qualifications

Proven experience as an Executive Assistant, Personal Assistant, or similar role

Exceptional organizational and time-management skills

Strong written and verbal communication abilities

High level of professionalism, discretion, and confidentiality

Ability to multitask and prioritize in a fast-paced environment

Proficiency with Microsoft Office, Google Workspace, and scheduling tools

Tech-savvy with the ability to learn new tools quickly

Preferred Qualifications

Experience managing both business and personal responsibilities

Familiarity with travel coordination, expense tracking, and vendor management

Project management experience

Flexible schedule availability

Key Competencies

Proactive and anticipatory mindset

Problem-solver with strong judgment

Calm under pressure

Detail-oriented with excellent follow-through

Trustworthy and reliable

Work Environment & Expectations

May include after-hours availability as needed

Hybrid or in-person support depending on executive needs

High level of trust and autonomy

Job Types: Full-time, Part-time

Pay: $ $45,000.00 per hour

Work Location: In person