Experiences Coordinator

We're looking for an Events Coordinator to support the planning and execution of private events, catering, and special programming at Arden's. This person will work closely with our Experience Director (Maria) and the broader café team to ensure every event-from intimate dinners to large gatherings—feels personal, well-run, and true to the spirit of our brand.

Expected Responsibilities

• Support Maria in coordinating all aspects of events, both onsite and off-site
• Manage client inquiries, proposals, and communications leading up to events
• Maintain the events calendar and ensure all internal teams are aligned on details
• Prepare event run of show, staffing plans, and setup notes for each event
• Coordinate menu selections with the kitchen and beverage teams
• Oversee event setup, service flow, and breakdown when onsite (as needed)
• Assist with sourcing, ordering, and tracking event supplies and décor (ensure all required event materials are cleaned and ordered)
• Handle catering deliveries and ensure accurate execution of off-site orders
• Collect post-event feedback and assist with billing or invoicing follow-up
• Contribute creative ideas for seasonal events, workshops, and community gatherings

Schedule

• Average of 15-20 hours per week
• Mostly weekday daytime hours for planning, with scheduled evenings/weekends for events
• Increased hours during peak event seasons (November–December, May-June)

Preferred Experience

• 2+ years of experience in event coordination, hospitality, or catering operations
• Excellent communication and organization skills; enjoys keeping many moving parts on track
• Comfortable interacting with clients, vendors, and internal teams
• Creative eye and attention to detail in presentation and guest experience
• Familiarity with menu planning, service flow, or basic food and beverage knowledge
• Ability to work some nights/weekends when events are scheduled
• Team-oriented, flexible, and calm under pressure

About the RoleThis position is ideal for someone who loves bringing events to life—from the first inquiry to the final toast. The Events Coordinator will play a key role in helping our events program run smoothly, ensuring each gathering feels thoughtful, memorable, and seamlessly executed. You'll be part of a small, collaborative team where ideas are valued and every event tells a story.

Pay: $ $22.00 per hour

Expected hours: 15.0 – 20.0 per week

Work Location: In person