Project Coordinator

About Us
We are a rapidly growing mobile diagnostic services provider delivering high-quality, patient-focused diagnostic solutions across diverse clinical settings. As we expand our footprint and capabilities, we are seeking a skilled and highly organized Project Coordinator to support the execution and delivery of key operational and strategic initiatives.

Position Summary

The Project Coordinator plays a critical role in maintaining the momentum, structure, and clarity of our project portfolio. This role is responsible for tracking all active projects, preparing ongoing progress updates, coordinating cross-functional schedules, and ensuring that operational plans are executed efficiently and effectively. The ideal candidate is proactive, analytical, and adept at navigating fast-paced environments where priorities may shift and collaboration is essential.

Responsibilities

Project Tracking & Reporting

• Monitor and maintain detailed tracking of all ongoing projects, ensuring visibility into progress, milestones, risks, and dependencies.
• Provide daily, weekly, and monthly project status updates to internal stakeholders and leadership.
• Summarize key insights, identify blockers, and highlight resource needs in a clear and structured manner.

Planning, Scheduling & Coordination

• Build, optimize, and drive project schedules and detailed project plans across cross-functional teams and external partners.
• Coordinate meetings, prepare agendas, capture action items, and ensure timely follow-up across all project stakeholders.
• Maintain organized project documentation and ensure teams remain aligned with project timelines and deliverables.

Cross-Functional Collaboration

• Support and lead components of complex, cross-functional projects spanning planning, implementation, and operational transitions.
• Work collaboratively across departments, assisting in resolving conflicts, anticipating resistance, and maintaining alignment on project objectives.
• Promote transparency and cohesion among stakeholders by keeping all parties informed and engaged.

Risk, Issue & Dependency Management

• Execute core project management practices, including structured risk identification, issue resolution, dependency tracking, and milestone verification.
• Identify potential obstacles early and develop mitigation strategies to maintain schedule integrity and project continuity.
• Track critical deliverables and ensure that all teams remain accountable to commitments and deadlines.

Strategic Initiative Support

• Connect the broader components of each initiative by thinking end-to-end and understanding the full project lifecycle.
• Leverage available resources, tools, and data to help streamline operations and enhance project value.
• Contribute to ongoing improvements in project management processes, tools, and operating mechanisms.

Communication

• Communicate project requirements, status updates, risks, and timelines clearly and concisely to diverse audiences.
• Prepare polished summaries, reports, and presentations that aid decision-making and maintain executive visibility.

Qualifications

• 2+ years of experience in project management, project coordination, or similar roles (Healthcare, diagnostics, or operations experience is a plus).
• Strong organizational, analytical, and multitasking skills with the ability to manage multiple simultaneous projects.
• Excellent written and verbal communication skills, with the ability to translate complex information into clear, actionable updates.
• Proven ability to work across teams, manage competing priorities, and operate effectively in a dynamic and fast-paced environment.
• Experience with project management tools or systems (e.g., Asana, Trello, , Smartsheet) preferred.

Pay: $ $24.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Application Question(s):

• How many years of experience do you have in project management?

Work Location: In person