Office Manager

Overview
We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office environment. The ideal candidate will possess strong leadership skills, exceptional communication abilities, and a comprehensive understanding of administrative functions. As the Office Manager, you will ensure that office procedures run smoothly, foster a productive workplace culture, and support the overall efficiency of our organization. This role offers an exciting opportunity to lead a dynamic team while managing essential administrative and operational tasks with precision and professionalism.

Duties

• Coordinate and supervise daily office activities, ensuring seamless operations across departments.
• Manage scheduling and calendar appointments.
• Oversee vendor relationships, including negotiating contracts, managing supplies, and ensuring timely deliveries.
• Supervise administrative staff, providing training, mentorship, and performance evaluations to foster a motivated team.
• Handle human resources functions such as onboarding new employees, maintaining personnel records, and supporting employee development initiatives.
• Oversee payroll processing using accounting software to ensure accurate compensation.
• Maintain financial records through bookkeeping and budgeting.
• Manage front desk operations, including multi-line phone systems, visitor reception, and maintaining a professional office environment.
• Organize company events and meetings through effective event planning to promote team engagement and organizational visibility.
• Implement filing systems and document management protocols to ensure compliance with record-keeping standards.
• Support medical or specialized office management tasks if applicable, including patient or client record handling.
• Facilitate training sessions on office procedures, communication etiquette, and software tools to enhance team capabilities.

Skills

• Proven experience in office management or administrative roles with supervisory responsibilities.
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting.
• Excellent communication skills—both verbal and written—to interact effectively with staff, vendors, and clients.
• Proficiency in QuickBooks for payroll, bookkeeping, and budgeting activities.
• Experience with event planning and coordinating meetings or organizational functions.
• Vendor management expertise to negotiate contracts and maintain supplier relationships.
• Knowledge of human resources practices including onboarding, employee relations, and compliance standards.
• Familiarity with medical office management or specialized administrative environments is advantageous.
• Competence in managing multi-line phone systems, calendar scheduling software, and filing systems.
• Ability to supervise teams effectively while fostering a collaborative work environment focused on development and excellence.
• Attention to detail in clerical tasks such as filing, data entry, and record keeping while maintaining high standards of professionalism. Join us as we cultivate an efficient office environment that empowers our team to achieve excellence through organized leadership and dedicated service

Job Type: Full-time

Pay: $ $25.00 per hour

Expected hours: 32 per week

Benefits:

• Employee discount
• Flexible schedule
• Retirement plan

Work Location: In person